Hybrid work software

Meeting room booking system

Make it easy for your hybrid workforce to find and book conference rooms on any device with a seamless meeting room booking system.
Meeting Room Booking System
Find and book available spaces

Booking meeting rooms is one of the most common administrative tasks that cost your employees a lot of time and effort. By streamlining the booking process you can significantly reduce admin work and increase people’s workplace satisfaction.

Our advanced meeting room booking system will allow your employees to place recurring bookings, as well as delegated bookings or private bookings. Once fully setup, our meeting room booking software will distribute notifications and reminders or automatically free the room if it’s not used.

workplace management tool
Meeting Room Bookings in Microsoft Teams
Book from anywhere – Mobile, Web, Teams, Outlook, or Google

Employees can find and book a meeting room on the day or in advance through our mobile app or web portal, as well as directly within Microsoft Teams, Outlook, Google Calendar, or via Chrome extension. The booking information will be synced bi-directionally to all calendar systems avoiding double booking and frustration.
With OfficeRnD Hybrid meeting room scheduling software you will be able to provide an immersive workplace experience to your employees by simplifying the scheduling process.

Enable visual floorplan room bookings

Visualize your floorplan with interactive space maps that your employees can use to book conference rooms, desks, and other spaces. Floorplan booking enables your teams to easily see when certain resources are available during the day. With the meeting room management system you can:

  • Specify your building and floor to see all available resources in that area
  • Easily see the desks and meeting spaces that have already been booked
  • Confirm your booking location by selecting an available space on the floorplan
Meeting Room Booking System
Streamline conference room scheduling

The conference room scheduling software allows you to set permissions for how, when, and by whom a conference room can be booked, and define your own hybrid work policies. Change it up for every space, level, or location:

  • Maximum booking duration
  • Back-to-back bookings
  • Recurring bookings
  • Tentative bookings
  • Delegated bookings
  • Cancelation policies

By using advanced conference room scheduling software, you can save a lot of time and effort for your employees by automating and streamlining the processes.

Bring Conference Room Schedules at the Door of Each Room

A great conference room booking system improves the workplace experience for employees by simplifying the reservation process using the latest technologies, such as easy to use meeting room tablet app.

  • Highlight meeting space availability with visible room status
  • Confirm that each meeting took place with check-ins. If nobody shows up after a set amount of time, the room unbooks itself.
  • Set smart work hours: Display screens dim during hours no one is around.
  • Lockdown the display: Keep the app on screen and prevent unintended use.

Learn more about our meeting room displays.

conference room scheduling software
Optimize your rooms based on data with an advanced meeting room booking system

Detailed analytics allows you to uncover trends in meeting room usage. Analyzing utilization rates, average booking duration, and other metrics will enable you to improve how your team uses the workplace.

By implementing a meeting room booking system, you can collect data, analyze it and gain insights to optimize your workplace for your people.

Frequently Asked Questions

  • What is a meeting room booking system?
    A meeting room booking system is software that allows employees to book meeting and conference rooms on a visual floorplan. It’s an essential part of any hybrid work software and its main purpose is to reduce admin work, ease employee collaboration, and improve visitor engagement. Using conference room scheduling software eliminates the guesswork and enables workers to make more informed decisions when planning their meetings. This results in a more efficient implementation of the hybrid work model.
  • Is it easy to use a conference room reservation system?
    In most cases, using a conference room reservation system is straightforward and intuitive, just as using desk booking software. Employees see a visual floorplan with the meeting rooms and can book them based on their availability.
  • How employers benefit from using a conference room booking system?
    With conference room scheduling software, employers gain visibility of the usage of meeting rooms. That allows them to see metrics such as utilization rates and average booking duration which helps in optimizing the workplace and improving metrics such as employee collaboration and overall productivity.
  • How to choose the best meeting room booking software?
    The best meeting room booking software should be easy to implement and use. It should require a minimal learning curve. The main features to look after are:
    • Visual floorplan bookings
    • Booking from multiple devices and platforms - Mobile, Web, Teams, Outlook, or Google
    • Making recurring, delegated or private bookings
    • Configuring permissions for how, when, and by whom a conference room could be booked
    • Meeting room tablet app that simplifies the reservation process
    • Detailed analytics

Don't take if from us

Sarah Wells
Sarah Wells

IT Manager | Piedmont Lithium

OfficeRnD integrates easily into the Microsoft 365 Teams applications giving you an interactive floorplan interface. SSO and Outlook integration was an easy setup process. Customer Service, Technical Support and Onboarding has been stellar. This software meets our every requirement which includes full Teams integration.
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Our compliance

We are committed to providing quality services, achieving operational excellence and keeping our client information secure.

As an ISO 27001 and GDPR certified, and SOC 2 (for Security, Availability, Confidentiality and Privacy) compliant organization, we also continue to keep client information secure while minimizing risk to data security breaches.

For more detailed information on how we keep our systems secure and what steps we take to build security into our products, please refer to this whitepaper.


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SOC 2 type 2 report

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We’d love to show you how you can improve your employees’ workplace experience using our fully integrated conference room reservation system!