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Find and book available spaces
Booking meeting rooms is one of the most common administrative tasks that cost your employees time and effort.
By streamlining the booking process, you can significantly reduce admin work and increase people’s workplace satisfaction.
Our advanced meeting room booking system allows your employees to create 1-time, recurring, or private bookings.
Once fully set up, our meeting room booking software will distribute notifications and reminders when the scheduled time comes or automatically free the room if it’s unused.
Book from anywhere – Mobile, Web, Teams, Outlook, or Google
Employees can find and book a meeting room on the day or in advance through our mobile app or web portal and directly within:
The booking information will be synced bi-directionally to all calendar systems avoiding double booking and frustration.
Provide everyone with an immersive workplace experience by simplifying the full circle of activities related to a physical meeting ( scheduling, booking, and check-in of space ).
Enable visual floorplan room bookings
Visualize your floor plan with interactive space maps that your employees can use to book conference rooms, desks, and other spaces.
Floorplan booking enables your teams to easily see when specific resources are available during the day.
With the meeting room management system, you can:
- Specify your building and floor to see all available resources in that area
- Quickly see the desks and meeting rooms that have already been booked and the available ones
- Filter by the amenities you`ll need in the room for the meeting
- Confirm your booking location by selecting an open space on the floorplan
- Customize your meeting rooms with unique image, color, and amenities list
- Create Hierarchical Meeting rooms with parent-child relations to provide even more flexibility and independence
Streamline conference room scheduling
The conference room scheduling software allows you to set permissions for how, when, and by whom a conference room can be booked and define your hybrid work policies. Change it up for every space, level, or location:
- Maximum booking duration
- Back-to-back bookings
- Recurring bookings
- Tentative bookings
- Delegated bookings
- Cancelation policies
By using an advanced meeting room scheduling solution, you`ll automate and streamline the booking process and save your employees time and effort.
Bring Conference Room Schedules at the Door of Each Room
A great conference room booking system improves the workplace experience for employees by simplifying the reservation process using the latest technologies, such as easy to use meeting room tablet app.
- Brand and personalize each Room with background images and logos
- Highlight meeting room availability with visible room status and color by your choice.
- Eliminate Ghost Meetings by confirming meetings with check-ins ( check-in via QR code available for all attendees )
- Set smart work hours: Display screens dim during hours no one is around.
- Lockdown the display: Keep the app on screen and prevent unintended use.
Learn more about our meeting room displays.
Optimize your meeting rooms based on data with an advanced meeting room analytics
Detailed analytics allows you to uncover trends in meeting room usage.
Analyzing bookings, space utilization rates, average booking duration, % of no-shows, and more will enable you to improve how your organization uses the workplace. You can do this for a specific time period or with different filters applied to surface the data you`re interested in.
By implementing a meeting room booking system, you can collect data, analyze it and gain insights to optimize your workplace for your people.
Frequently Asked Questions
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What is a meeting room booking system?
A meeting room booking system is software that allows employees to book meeting and conference rooms on a visual floorplan. It’s an essential part of any hybrid work software and its main purpose is to reduce admin work, ease employee collaboration, and improve visitor engagement. Using conference room scheduling software eliminates the guesswork and enables workers to make more informed decisions when planning their meetings. This results in a more efficient implementation of the hybrid work model. -
Is it easy to use a conference room reservation system?
In most cases, using a conference room reservation system is straightforward and intuitive, just as using desk booking software. Employees see a visual floorplan with the meeting rooms and can book them based on their availability. -
How employers benefit from using a conference room booking system?
With conference room scheduling software, employers gain visibility of the usage of meeting rooms. That allows them to see metrics such as utilization rates and average booking duration which helps in optimizing the workplace and improving metrics such as employee collaboration and overall productivity. -
How to choose the best meeting room booking software?
The best meeting room booking software should be easy to implement and use. It should require a minimal learning curve. The main features to look after are:- Visual floorplan bookings
- Booking from multiple devices and platforms - Mobile, Web, Teams, Outlook, or Google
- Making recurring, delegated or private bookings
- Configuring permissions for how, when, and by whom a conference room could be booked
- Meeting room tablet app that simplifies the reservation process
- Detailed analytics
Don't take if from us
OfficeRnD integrates easily into the Microsoft 365 Teams applications giving you an interactive floorplan interface. SSO and Outlook integration was an easy setup process. Customer Service, Technical Support and Onboarding has been stellar. This software meets our every requirement, which includes full Teams integration.
Our compliance
We are committed to providing quality services, achieving operational excellence and keeping our client information secure.
As an ISO 27001 and GDPR certified, and SOC 2 (for Security, Availability, Confidentiality and Privacy) compliant organization, we also continue to keep client information secure while minimizing risk to data security breaches.
For more detailed information on how we keep our systems secure and what steps we take to build security into our products, please refer to this whitepaper.
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We’d love to show you how you can improve your employees’ workplace experience using our fully integrated conference room reservation system!