Sync Meeting Room Bookings with Google Calendar

Integration overview

OfficeRnD’s Google Calendar integration connects your meeting rooms to Google calendars so that room availability stays consistent across both systems. It’s designed for the rooms where visibility matters more than billing — rooms included in a membership, internal and community rooms, and rooms belonging to teams that run their own Google Workspace.

OfficeRnD + Google Calendar

• • Go to Integration Hub › All Integrations, find Google Calendar under Other Integrations, and click Activate.

• Click Connect and sign in with your Google account.
• Click Configure, then map each meeting room to its own Google calendar.
• Turn on Enable Auto Sync to pull bookings from Google into OfficeRnD every five minutes, or sync manually whenever you choose.
• Bookings created in OfficeRnD sync out to the mapped Google calendar either way, as long as the mapping is valid.

The result is a single calendar view of your space, whichever tool a booking was made in.

Before you connect: what this integration is and isn’t for

We’d rather you know this up front than find out in week two.

Bookings made in Google Calendar can’t be charged. They arrive in OfficeRnD as read-only records — visible on your calendar, but not editable, not chargeable, and not cancellable from the OfficeRnD side. To change or cancel one, you go back to the Google Calendar it was made in.

That makes this integration a strong fit for:

• Meeting rooms included in a membership at no extra cost
• Internal, community and event rooms you never invoice for
• Rooms dedicated to a single team or anchor tenant who manages their own bookings

And a poor fit for:

• Ad-hoc meeting rooms you bill by the hour
• Rooms where credits, booking policies or approval flows need to apply

For chargeable rooms, keep members booking through the Member Portal, mobile app or admin calendar, where your rates, credits and policies all still apply. You can run both models side by side — this is a per-room mapping, not an all-or-nothing switch.

Good to know

• The integration supports meeting rooms only. Other resource types can’t be mapped.
• Give each room its own Google calendar. Two rooms sharing one calendar will produce overlapping bookings that are hard to tell apart in OfficeRnD.
• Google Calendar doesn’t check for double bookings the way OfficeRnD does, so if two people book the same Google calendar slot, both bookings will sync across.
• Changing a room’s mapping, or disconnecting the integration, leaves previously synced bookings in place. Contact Support if you need them removed.
• OfficeRnD keeps booking-creator details only for as long as its logs are retained. Beyond that, check the event history in Google Calendar to see who made a booking.

What is Google Calendar?

Google Calendar is a time-management and scheduling calendar service developed by Google. It became available in beta release April 13, 2006, and in general release in July 2009, on the web and as mobile apps for the Android and iOS platforms. Google Calendar allows users to create and edit events.