Coworking apps might have plenty of benefits for your flex space business. Here’s why: Running a successful coworking space requires dealing with a lot of responsibilities — from billing, meeting and conference room bookings, facility and workspace management, to caring for the well-being of your members. 

And while you cannot really cut off particular tasks, you can automate a huge part of them by using the proper coworking apps. Moreover, this way you can add extra value to what you offer to your members. Ultimately, this will help you increase member satisfaction and stay competitive. 

Especially in the current reality of uncertainty, technology plays a major role in making your processes efficient. Below are 5 of the best coworking apps that will help you achieve better results in 2023:

1. The Receptionist for iPad

The way you welcome and check-in your members and visitors plays a huge role in the impression you make as a brand. In our fast-paced digital world, making the process as smooth as possible becomes crucial.

The Receptionist is a visitor management app that allows you to streamline, customize and automate a variety of different daily check-in processes in your coworking space. It also allows you to quickly sign in members and visitors at the front desk, and direct them to where they need to go.

In times of COVID-19, such visitor management software can help you have more visibility on who’s in your space and when. It can also remove the need for a person to be at the front desk at all times.


Proper access control is another aspect that’s essential for every successful coworking business. 

SALTO KS is a cloud-based access control management system. It provides smart access control for flexible workspaces and allows them to define who goes where and when in a building.

It is perfect for granting designated access to members, staff, or even delivery or cleaning services whenever it’s appropriate for them to enter. Moreover, it offers various touchless access options which can be extremely helpful for increasing the level of safety in your space.

By integrating SALTO KS with a coworking management solution you can also modify access by contract, company, or any other criteria you choose.

best coworking apps

3. Stripe

Collecting payments is the core essence of your business. Automating and simplifying the payment process will help you take off much of the workload related to getting paid.

Stripe is one of the leading payment gateway providers that allow you to accept payment and manage your business online. You can collect payments for your offices and desks, bookings, and all other additional services that you offer.

This will ultimately save you a lot of time and will remove friction from the payment process.


With you can provide product and service discounts for your members, labeled with your brand. For your community, this will be an extra-worthy perk, and for you, it will help you build your brand and add more value to your service. also makes it easy to share or embed your member benefits into your newsletter, onboarding, member portal, and/or website.

5. ezeep

Printing is a huge thing for coworking spaces! And we all know how scary and overcomplicated it might get. For the sanity of your members (and your own!), you should think about simplifying the process as much as possible.

ezeep is a cloud-based software that allows you to print with any device, from any location to any printer. It simplifies the printing workflow, by moving it to the cloud. This way you no longer have to worry about drivers, operating systems, and end devices. At the same time, it allows your members to print with ease – anytime, anywhere.

Extra tip: Check out the 5 rules about finding the right printer for your coworking space.

Bonus app: Become even more efficient with OfficeRnD

OfficeRnD coworking appAdding a more advanced software solution to your tool stack will significantly improve your operational performance. It will also give you valuable insight into the utilization of your resources and the dynamics of your revenue streams. 

OfficeRnD is the ultimate platform for coworking and flex spaces that helps them automate administrative processes such as billing, meeting room management, reporting, and more. It comes both as a web platform and a suite of member-facing mobile apps to help operators deliver the best digital experience to their customers.

Such a solution will allow you to streamline plenty of operational tasks, keep track of your business metrics, forecast your business performance, and provide an amazing digital experience to your members. Moreover, it can be extremely helpful in the current turbulent times.

Of course, there are various solutions on the market so you can choose the one that best fits your needs. To find the best fit you need to consider your business model, your objectives, and many more key elements. You can learn more about this in a separate blog post we created on the topic of how to choose the right coworking management software.

Also, if we got you interested in OfficeRnD, you can book your demo or check what our customers managed to achieve by implementing OfficeRnD.


Michaela Ivanova
Content Marketing Manager at OfficeRnD
Michaela got involved in the flexible workspace industry in 2015 when she joined a boutique coworking space as a Community & Marketing Manager. Later on, she moved to the technology industry but she continued working from shared spaces. Her passion for coworking and her experience in the technology sector eventually led her to join OfficeRnD, the world's leading coworking management software, where she's dedicated to creating content that empowers workspace operators to scale their business.