For hybrid teams, miscommunication isn’t just a nuisance — it’s a barrier to success.

Misunderstood emails, unclear objectives, project delays, and conflict can quickly become a frustrating cycle, straining productivity.

But thankfully, there’s a better way to blend in-person and virtual interactions: using innovative communication practices specific to hybrid workplaces. In this article, we’ll offer you some novel, effective strategies for communication.

With this knowledge in hand, you can steer your team toward success.


Quick Summary:

  • Effective communication is the bedrock of business success.
  • Hybrid teams need to use modern and uniquely tailored communication practices to thrive.
  • Some of the best communication practices include developing communication personas, adopting asynchronous video updates, and gamifying communication training
  • Our list offers innovative and actionable communication practices that you can use right away.

What Are Communication Practices?

Communication practices are the methods and approaches to exchanging ideas or info within a team. It’s how we choose to speak and work together in the workplace.

When it comes to hybrid teams, these practices are even more crucial.

In the absence of face-to-face interactions, managers need a more deliberate approach to communicating. Here, digital tools aren’t just conveniences — they’re lifelines.

An effective communication strategy relies on:

  • Clarity
  • Empathy
  • Tech-savviness

Whether they’re hosting a meeting or sending out a project update, managers must ensure everyone on their team feels informed and connected.

The Importance of Effective Communication Practices on a Team

Now that we’ve covered what communication practices are, let’s learn why they are so vital to teams.

benefits of effective communication practices

Brings the Team Together

Whether work is remote or in-person, thoughtful communication creates belonging and unity. It helps establish an ideal environment for a group to become a team.

Communication also acknowledges each team member’s contributions and helps the team understand the company’s values.

Gallup has found that many managers aren’t ensuring healthy communication among their teams. And that’s not good for employee engagement or, ultimately, retention.

Communication is the glue that brings your team together — and keeps them there.

Drives Productivity

Without clear communication, especially in hybrid environments, misunderstandings can plague a team.

Good communication streamlines processes and keeps workflows efficient.

In fact, project managers report that communication is one of the top skills in meeting objectives since it helps businesses achieve their goals, keep their projects on the right course, and maintain their budgets.

A hybrid team with clear task assignments and regular status updates is more likely to stay on track than one that doesn’t have these things.

Evolves Your Business

Sidestepping the pitfalls of poor communication frees your team up to evolve with agility. As a result, they can work together more effectively while embracing new tech and trends.

With effective workplace communication, challenges are seen as opportunities for innovation and learning.

15 Best Communication Practices for Hybrid Teams

Now, let’s get into the nitty-gritty. The communication practices below are vital to a hybrid team’s success.

#1 Assess Your Team’s Communication Styles

Understanding each team member’s communication style is very helpful, as it allows you to tailor your communication to their strengths. This helps everyone feel heard and understood, and it also reduces misunderstandings.

Simple assessments can help you gather this information.

#2 Develop Communication Personas

Once you know your communication styles, take it one step further by developing fictional personas that represent them. Use these in training sessions to help your team members understand and adapt to each other.

This is a great exercise that teaches a deeper understanding of the many ways people process and share information. As a result, it’ll strengthen your team dynamics.

#3 Integrate Silence in Meetings

Amazon is well-known for starting meetings by having everyone silently read a detailed memo. This puts everyone on the same page to contribute more thoughtfully.

silent meeting

With everyone absorbing and reflecting on the same information, holding discussions and making decisions becomes easier.

#4 Adopt Asynchronous Video Updates

Short video messages sharing project updates or feedback are a great way for hybrid teams to communicate better. They combine the personal touch of face-to-face communication with the convenience of text.

These updates are an engaging way to get around the scheduling conflicts that often come with in-person meetings and real-time collaboration.

Interested in learning more about working asynchronously? Here’s a great guide on mastering asynchronous communication and another one on conducting asynchronous meetings effectively.

#5 Practice Reflective Listening (Even When Virtual)

Reflective listening is always important, but even more so in virtual communications.

Train your team to not only hear but also understand and reflect on what is being communicated. This means summarizing and paraphrasing what others say.

Active listening helps to prevent misunderstandings and difficult situations and pushes the conversation to a higher level of engagement.

#6 Gamify Communication Training

Games aren’t just for play — they’re a big part of how we learn.

Add gamified elements to your communication training. For example, allow team members to earn badges for resolving conflicts or hold awards ceremonies to acknowledge top communicators.

These approaches make learning more engaging and encourage communication skill development in a fun and interactive way.

#7 Introduce Communication Health Checks

Anonymous surveys can offer a glimpse into how communication is going within your team. Think of these as communication health checks.

communication check ins

Share your findings with your team, and brainstorm together on areas of improvement.

Communication health checks are good for short-term fixes. They help to create a culture where open dialogue and communication are valued.

#8 Leverage AI-Powered Tools

Another great way to gauge the quality of communication in your team is through AI tools. These can analyze communication patterns and offer insights into where communication can improve.

For example, these tools may detect:

  • Employees who tend to dominate the conversation
  • Employees who need to be encouraged to contribute
  • Long email response times
  • The tone and sentiment within communications

With this information, you can make sure all voices are being represented — and help prevent future conflicts as a result.

#9 Establish “No Interruption” Hours

“No interruption” hours are times when no team meetings are scheduled, and employees are encouraged to focus on deep work. This practice respects individual working styles and rhythms and helps reduce digital fatigue and burnout.

With dedicated time for productivity, your staff can work without distractions.

#10 Establish a Virtual “Water Cooler”

Just as in-person teams have the physical water cooler, remote teams need an online space to gather and have casual conversations.

This virtual space is for bonding over non-work-related topics, and it’s crucial for team morale and unity. For hybrid operations, they’re a vital way to create shared spaces for connection.

#11 Practice Reverse Mentoring

Reverse mentoring programs pair senior team members with their junior colleagues. Veterans have a great deal of experience and knowledge to share.

mentoring

However, reverse mentoring allows younger team members to share their perspectives, enthusiasm, or knowledge of tech or trends with senior staff.

This practice strengthens the intergenerational relationships on your team and boosts communication and mutual understanding as a whole.

#12 Level Up on Virtual Feedback

Feedback is an opportunity. Quality feedback is actionable, specific, and well-balanced, establishing harmony between positive reinforcement and constructive criticism.

Such an approach in virtual performance reviews creates a supportive atmosphere — one that encourages growth in a motivating environment.

#13 Hold Emotion Check-ins

Begin each meeting with a brief check-in where team members can share the mood or emotion they’re currently experiencing.

emotion check ins

This practice cultivates emotional intelligence among team members. It builds empathy and an environment where staff members understand each other.

Because hybrid setups can’t rely on the same level of body language and eye contact, directly acknowledging the human aspect of work can be powerful for communication.

#14 Encourage Microlearning

Microlearning modules are short training exercises on specific skills. Having them available to your team lets them develop communication skills at their own pace.

This flexible approach is particularly suitable for hybrid teams, as it accommodates different schedules and learning styles, and it allows team members to work on their communication skills without overwhelming their workload.

#15 Organize Cross-Cultural Workshops

A cross-cultural workforce is becoming the standard for hybrid teams. Host workshops that focus on communicating across cultures. They should educate team members on different communication norms and styles.

Such training reduces misunderstandings and enables a more respectful work environment.

Elevate Your Hybrid Team Performance with OfficeRnD Hybrid

Communication is vital to today’s teams, and transforming how your team works together is easier than you might think.

You won’t be able to implement each of the practices outlined here on Day 1. Instead, start small by implementing just a couple at a time. Then, return to this article as necessary for ongoing inspiration.

Don’t forget that using the right hybrid work software is crucial for success.

OfficeRnD Hybrid helps you enable and manage hybrid work models with easy-to-use and powerful software. Let us transform your scheduling, desk, and meeting room booking abilities, workplace experience, and more.

Get started for free with OfficeRnD Hybrid or book a live demo with one of our workplace experts.

FAQ

What is a Communication Practice?

A communication Practice refers to the methods and strategies used to convey information and ideas effectively between individuals or groups, ensuring clear understanding and efficient collaboration.

What is the Best Communication Practice?

The best communication practice is active listening combined with clear, concise messaging, tailored to the audience’s needs and preferences, ensuring mutual understanding and effective engagement.

What are the 5 Communication Activities?

The five key communication activities are listening, speaking, reading, writing, and non-verbal communication, each playing a crucial role in effective information exchange and understanding.

What are the 5 Basic Communication Skills?

The five basic communication skills are active listening, clear and concise articulation, effective non-verbal cues, empathetic understanding, and appropriate feedback and questioning.

Why Are Communication Practices Important?

Effective communication practices are essential for both in-person and hybrid teams. They help improve team cohesion, collaboration, and performance.

What Makes a Good Communicator?

A good communicator is clear, concise, and empathetic. They listen actively and convey their messages effectively. They’re able to adjust their communication style to different audiences and contexts.

How Do You Fix Poor Communication?

To fix poor communication, start by identifying the root causes. Regular training can help, as can encouraging open feedback. Also, be sure that the communication tools and protocols you use are the right fit for your team’s needs.

Miro Miroslavov
CEO and Co-founder of OfficeRnD
Miro Miroslavov is a software engineer turned into a tech entrepreneur. In 2015 he co-founded OfficeRnD - a leading flex space and hybrid work management platform. As a CEO at OfficeRnD, he grew the company from inception to a leading software vendor that serves thousands of customers worldwide. He is a big fan of flexible working and is on a mission to "Making Flexible Working the Way of Working".