6 Skedda Alternatives Priced at 3 Office Sizes (2026)

Looking for Skedda alternatives?

You likely know what Skedda does well. It books almost anything with a calendar attached, from desks and meeting rooms to labs and parking, and its rules engine gives admins very tight control.

The reasons to look elsewhere tend to be specific: the bill grows with every space you add, or the office now runs on hybrid planning (who’s coming in, which team sits where) more than on booking shared resources.

We’ve built workplace software at OfficeRnD since 2015, and we’ve spent those years configuring booking policies, sitting in IT security reviews, and watching how offices book in practice. Every tool here gets a fair look, including the cases where it’s the better pick and the cases where staying on Skedda makes sense.

You’ll get a side-by-side table, pricing checked on each vendor’s own page in October 2026, what each tool costs at 3 office sizes, and what to pay attention to in a demo or trial before you sign.

TL;DR

Here are the most popular Skedda alternatives:

• OfficeRnD Workplace: best for hybrid offices that want desks, rooms, parking, and attendance policies in 1 tool people use from Teams, Outlook, Google Calendar or Slack. Desks and meeting rooms are priced separately, from $99/month billed annually, and G2 reviewers rate its quality of support at 95%. Time to go live could be 2 hours for small organizations.
• Robin: best for enterprises running several floors or buildings that want space planning, room services, and visitors on 1 platform. Pricing is quote-only and billed annually, and Robin says it’s built for companies with 500 or more employees.
• YAROOMS: best for Microsoft-heavy offices that want a flat monthly price, from about $79/month for 10 users on yearly billing. The Teams app, Outlook sync, and SSO start on the Business plan, from about $319/month, and parking booking is Enterprise-only.
• deskbird: best for multi-location teams that want per-user pricing with desks, rooms, and parking in the base plan. Business costs $3.75 per active user per month billed annually, from 25 users, while SAML and SCIM sit in a paid add-on.
• desk.ly: best for companies that want desk booking tied to their HR system, such as Personio or Workday. It’s free for up to 15 users and starts at about $1.90 per user per month, but Outlook sync, SCIM, and HRIS integrations need the custom-priced Enterprise Plus plan.
• Dibsido: best for small and mid-size teams that want to pay only for the resources they book. It sells desk, parking, and room booking as separate plans, or all 3 in an All-in-One plan at $2.70 per user per month billed yearly, with a free plan for up to 10 users.

How I compared the Skedda alternatives

In case you haven’t noticed yet, OfficeRnD Workplace is our product. It went through the same scorecard as every other tool here, no vendor paid for a spot, and its review names where it falls short. I also scored Skedda itself, so every alternative is measured against the tool you’re leaving.

The scorecard

Each tool was scored out of 100 across 8 criteria. The weights reflect why teams leave Skedda: the bill, and the shift from booking shared resources to planning hybrid office days.

Also, if your priorities differ, re-weight the table. A university with dozens of lab resources would put booking rules first, and the ranking would shift.

Where the information came from

As usual, G2 was the main source for user feedback. I read rating, review count, and recency together, and read the reviews themselves for repeated praise and complaints. Where a review base needed context (most reviews from 1 month, or mostly from years ago), the tool’s section says so. G2 figures were checked in October 2026. I also looked at Capterra and Trustradius.

Pricing comes from each vendor’s own pricing page, checked in October 2026. When a third-party site disagreed with the vendor, the vendor’s page won. Prices are shown in USD on yearly billing.

Where a vendor’s page opens on monthly prices (YAROOMS, Dibsido), we switched to its yearly view. Skedda prices differ by region, so we show both its US and EMEA plans. desk.ly only publishes euro prices, which we converted at the exchange rate on October 16, 2026.

When that was possible, I also tested some of the products myself to get a better understanding of their performance.

Last but not least, the article was fact-checked by product experts Ivaylo Ivanov, VP of Product at OfficeRnD, and Momchil Blaskov, Principal Product Manager at OfficeRnD.

How our own office data fits in

We run our Sofia office on OfficeRnD Workplace, and a year of that data (13,024 desk bookings from August 2025 to August 2026) shaped how we judged pricing models.

Mondays averaged 73.3% desk utilization. Fridays averaged 36.2%. Under per-space pricing, you pay for every desk every day, whether the floor is three-quarters full or a third full. That’s why the scorecard looks at what each pricing model charges for, and at cost across 3 office sizes, before the starting price.

It’s 1 office of 54 to 60 desks, so I treat it as a worked example, not an industry benchmark.

The 6 alternatives to Skedda compared

G2 ratings checked October 2026. Prices are starting prices in USD on annual billing.

#1 OfficeRnD Workplace: best for mid-sized organizations where teams plan their office days together

OfficeRnD Workplace is built around the employee’s week. People book desks, rooms, and parking from Microsoft Teams, Outlook, Google Calendar or Slack, see which teammates are coming in, and plan their office days around them.

Facilities gets utilization data from those bookings, and IT gets SSO and automated user provisioning on the Professional plan.

Skedda was built to control access to shared resources. Once employees choose when to come in, the daily problem becomes coordination: people need to find their team when they show up. OfficeRnD Workplace is designed for that.

Booking happens in the tools people already use

If only a third of the office books through the tool and the rest walk in, your utilization reports cover only that third. OfficeRnD Workplace has a native Teams app and Outlook room booking. It also offers desk booking and weekly planning inside Slack, Google Calendar sync and a Chrome extension.

Skedda also offers booking inside Teams and two-way sync with Microsoft 365 and Google Workspace, so for Teams-first companies the 2 are close.

In every demo, ask the vendor to book a desk inside your own Teams or Slack while you watch. We’d weigh that test above any feature checklist, because a booking that needs another login gets skipped on busy mornings.

Coordination is part of the product

In our Sofia office, 76.2% of attendance across 13,024 desk bookings over 12 months came from one-off bookings. People decided week by week, around colleagues, meetings and projects.

The product is built for that. Employees can see when teammates plan to come in, get suggested office days, and invite their team to collaboration days. On Professional, attendance policy reports sit next to utilization, so HR and Facilities work from the same numbers.

Desks and rooms are priced separately

OfficeRnD Workplace charges 1 rate for desks and other resources and a separate rate for meeting rooms. Skedda charges every desk, room, parking spot, and locker at the same rate.

Take a 120-person office with 60 desks, 10 parking spots, and 6 meeting rooms. On OfficeRnD’s Start plan, that’s $188 a month on annual billing (70 resources at $2, 6 rooms at $8). On Skedda, the same office counts as 76 spaces, more than double the 35 included in the US Plus plan, so you’d need a quote.

Headcount works the other way. Skedda allows unlimited users on every plan, while OfficeRnD’s Start plan covers up to 150 users. See the full Workplace pricing breakdown.

Onboarding and support

Professional includes guided onboarding and training, priority support, and a monthly Q&A session. Enterprise adds a dedicated Customer Success Manager.

I’d schedule a policy review for week 6 of any rollout. That’s usually when people start ignoring the first rule, and fixing it then costs far less than relaunching the policy months later.

What G2 reviewers say

78.8% of OfficeRnD’s G2 reviewers come from mid-market companies. They praise ease of use and the mobile app. Their most common request is a way to switch desks without cancelling and rebooking.

Why it ranks first despite Skedda’s higher G2 scores

The G2 gaps are 0.1 to 0.3 points. Skedda’s score also includes studios, clubs, and community venues, which are different buyers from a hybrid office.

If you’re reading this, you already use Skedda, and you’re looking because of something those scores don’t measure: a bill that grows with every parking spot, or people who come in to find their team at home. OfficeRnD Workplace is built around those 2 problems.

Pros

• Booking inside MS Teams, Outlook, Google Calendar, and Slack
• Team coordination and attendance policy reports built in
• Desks and rooms priced separately
• Stellar onboarding and support
• Time to go live is around 2 hours for small organizations

Cons

• Less suited to very small organizations. The $99 monthly minimum and the 150-user cap on Start fit mid-sized offices best.

When OfficeRnD Workplace fits better than Skedda

• Your employees choose their office days, and the main complaint is coming in to an empty floor
• You’re adding parking or desks, and per-space billing keeps pushing you into the next tier
• HR needs attendance against policy in the same reports Facilities uses
• You want resource booking and facility requests, like a broken chair or a room that’s too cold, handled in the same tool

Stay on Skedda if your main job is controlling access to labs, studios, or classrooms with strict quotas and approvals. Its rules engine goes further there.

#2 Robin: best for enterprises running several floors or buildings

Robin is a workplace platform for large offices. Desk, room, parking and locker booking sit next to space planning tools: a drag-and-drop map editor, office neighborhoods, scenario planning and move management. Visitors, deliveries, room displays and employee surveys are part of the same platform.

Source: robinpowered.com

Robin says it’s designed for companies with 500 or more employees, with at least a third using the office regularly. Its pricing page also lists 150+ hybrid employees and multiple floors, offices, or buildings as signs you’re a fit.

How it differs from Skedda

Skedda publishes its prices and bills by space. Robin is quote-only and billed annually. Room displays and other hardware are bought separately. Ticketing, catering and AV requests, the analytics AI assistant and custom reports are paid add-ons.

The bigger difference is scope. Robin covers the planning work around the office: drafting a new floor layout with colleagues, modeling a consolidation, then running the move. If a lease renewal or a floor consolidation is on your calendar for the next 12 to 18 months, that planning work is the part of Robin you’d be paying for.

For booking, Robin lists Outlook, Google Calendar, Teams and Slack among its integrations, along with Microsoft Entra ID and Okta.

Check how much history the analytics keep

Robin’s standard analytics export covers 90 days of data. Unlimited historical data, custom dashboards and the analytics API come with Advanced Analytics, an add-on priced on top of the contract.

In my opinion, if you’re buying Robin to support a lease decision, price Advanced Analytics into the first quote. A renewal question needs at least 12 months of booking data so you can see the slow months next to the busy ones, and 90 days covers 1 season.

What G2 reviewers say

Robin holds 4.4 stars from 211 reviews. 62% of reviewers come from mid-market companies and 26% from enterprises, compared with 10% enterprise for Skedda. 131 of the 211 reviews come from North America.

Read the reviews with their dates. Most of the detailed ones were collected through seller invites with an incentive, between 2023 and early 2025.

Those reviewers praise the booking flow, rules for recurring meetings and how little training staff need. The recurring complaints are check-in, interface glitches, and floor plan edits. A People Operations manager at an enterprise wrote in 2024 that redrawing the floor plan for a redesign needed help from Robin’s team.

The 2026 reviews are split. A developer at a large company uses Robin every day for desks, rooms, and phone booths, but says availability sometimes lags on busy mornings. A mid-market construction company rated it 0 out of 5 after moving to a cheaper tool, citing price and support.

Robin has said it cut implementation to about a month. G2 reviewers report an average of 2 months to go live, against about 1 month for Skedda, so plan around the longer figure if your Skedda renewal is close.

Ask to edit your own floor plan during the demo or platform tour: move 3 desks, rename a neighborhood, block a desk for a week.

Robin’s team converts your office map during onboarding, but after go-live your facilities team makes every change, and offices with hybrid seating redraw neighborhoods every 6 to 12 months.

You can see how Robin compares to other top desk booking software and to some of the best hybrid work software of 2026. Because of its space management features, I also included it in our list of the top-performing space management tools this year.

Pros

• Space planning, scenario planning and move management in the same platform people book in
• Desks, rooms, parking and lockers, plus visitors and deliveries
• Integrations with Outlook, Google Calendar, Teams, Slack, Entra ID and Okta
• Special pricing for universities

Cons

• No public pricing, and annual billing only
• Hardware, workplace services, custom reports, and full analytics history cost extra
• About 2 months to go live, according to G2 reviewers
• Built for 500+ employees, so a 1-floor office pays for planning tools it may never open

When Robin fits better than Skedda

• You have 500+ employees across several floors or buildings
• A lease renewal or consolidation is coming, and you want to model it in the tool people already book in
• Visitors, deliveries, and room services need to sit in the same platform as desks and rooms

Stay on Skedda if you run 1 office with fewer than 150 people, or if you mainly need detailed booking rules for shared resources at a price you can see before talking to sales.

If Robin is on your shortlist next to us, we’ve put Robin and OfficeRnD Workplace side by side.

#3 YAROOMS: best for Microsoft-heavy offices that want a flat monthly price

YAROOMS is a workplace platform for desk, room, and visitor booking, with hybrid scheduling, room and lobby displays, and an AI assistant called Yarvis. On the Business plan, Yarvis books a desk or room from a plain-language request in Microsoft Teams or email, and Outlook and Google Calendar sync both ways.

Source: https://www.yarooms.com/

That makes it a strong fit for companies that live in Teams. Employees can find a room, book a desk and see who’s coming in without opening another app.

How it differs from Skedda

To start with, Skedda charges by space and allows unlimited users on every plan. YAROOMS sells 3 flat tiers, and each one caps users, locations, and bookable spaces at the same time:

Prices rise with the team size you select, so the starting price only applies to the smallest team on each plan. Those are yearly prices. Monthly billing costs 25% more. Visitor management costs $99 per location per month, and room and lobby displays are add-ons on every plan.

The flat price is easy to forecast. The cost question is which cap you hit first.

The tier jumps to check before a demo

Starter covers 20 bookable spaces in total. An office with 16 desks and 4 meeting rooms is already at the limit, and Starter has no analytics, Teams app, calendar sync, or SSO. For most hybrid offices, Business is the realistic entry point.

Business holds until 1 of 4 things happens: you pass 200 users, you add a 3rd office, you pass 150 bookable spaces, or you need parking. Parking, service requests, ticketing, the API, and unlimited analytics history all sit on Enterprise, and Enterprise starts at 300 users.

To make all that more understandable, take a 100-person company on Business at $399 a month that wants to add 25 parking spots. Parking means Enterprise, and the smallest Enterprise option is 300 users at $719 a month. That’s $320 more a month, or $3,840 a year, and the company pays for 200 seats it doesn’t have.

The analytics window matters too. Business keeps 90 days of workplace analytics. If a lease renewal is 12 to 18 months away, you’ll want a full year of booking data to compare the slow months with the busy ones, and that needs Enterprise.

Before your first call, write down where you’ll be in 24 months: headcount, offices, desks plus rooms, and whether parking is coming. Then ask which tier and team size that puts you on.

Demo, tour and trial

YAROOMS offers a scheduled demo and a recorded platform tour. I took the demo tour and described my impressions in the three round up articles mentioned earlier in that article.

Its pricing page lists no free trial, so plan to test with their team on a call. Bring your own floor plan and ask them to book a desk from your Teams tenant during the demo.

What G2 reviewers say

YAROOMS holds 4.3 stars from 100 reviews. Most of them came through G2’s incentive campaign in 2022 and 2023, so the older half describes an earlier product. The 2026 reviews are organic and positive.

Source: G2

Reviewers like the real-time availability, how quickly they can book a desk, and the support team during rollout. The recurring complaint is the mobile app, which reviewers find harder to use once floor plans are involved. G2 reviewers report about 2 months to go live.

YAROOMS is unusually candid on its own G2 profile. It says desk-only teams under about 20 people may find $99 a month higher than per-user tools.

Pros

• Yarvis books desks and rooms from Teams or email on Business and Enterprise
• Prices published for every tier, including Enterprise
• QR check-in and auto-release of no-shows on every plan
• Azure, AWS or on-premises deployment on Enterprise, for teams with hosting requirements

Cons

• Every tier caps users, locations, and spaces together, and prices rise with team size, so 1 new need can force the next tier
• Parking requires Enterprise, from about $719/mo for 300 users
• 90 days of analytics on Business
• No free trial listed

When YAROOMS fits better than Skedda

• Your company runs on Microsoft Teams and Outlook, and you want booking by chat request
• You have 50 to 200 people in 1 or 2 offices, with no parking to manage
• Your IT team requires private-cloud or on-premises hosting

Stay on Skedda if a large headcount shares a small number of spaces. Skedda’s unlimited users keep a 500-person company on a space-based plan, while 500 users on YAROOMS Enterprise costs about $1,200 a month before visitors or displays.

We’ve compared YAROOMS and OfficeRnD Workplace in detail, including the cases where YAROOMS is the better pick.

#4 deskbird: best for multi-location teams that want per-user pricing

deskbird is a workplace platform for desk, room, and parking booking, with native mobile apps and booking from Microsoft Teams, Slack, Outlook, and Google Calendar. Employees can see which colleagues are in, get booking suggestions and check in to release desks nobody uses.

Source: deskbird.com

I think that its entry plan is unusually open. Business includes unlimited locations, desks, parking spots and admins, plus office and workforce analytics.

How it differs from Skedda

The 2 pricing models mirror each other. Skedda charges by space and lets unlimited users book. deskbird charges by active user and lets them book unlimited spaces.

Business costs $3.75 per active user per month on annual billing (4.75 monthly), from 25 users. Professional and Enterprise are custom-priced.

Take the same 120-person office we used for OfficeRnD Workplace: 60 desks, 10 parking spots, and 6 meeting rooms. On deskbird Business, that’s $450 a month on annual billing, with parking included. On Skedda, those 76 spaces need a quote, since the US Plus plan covers 35.

Then hire 30 people without adding a desk. deskbird goes to $562.50 a month. A space-based bill stays where it was. If your headcount grows faster than your floor, that gap compounds every year, so you should account for it.

What sits above the Business pricing plan

The Business plan covers the daily booking. Several things IT and Facilities ask for in the first 6 months sit in Professional or in add-ons, none with a public price:

Login with Microsoft Entra ID and Google Workspace is included on Business. If your IT team needs SAML through Okta or automatic provisioning for leavers, that’s the paid add-on.

Before the demo, ask how deskbird defines an active user. The pricing page doesn’t say, and the answer decides whether part-time staff, contractors, and people who book twice a year all count toward the bill.

Trial and setup

deskbird offers a free trial with no credit card, and says most organizations are running within a few days. When the trial ends, you can stay on a free Starter plan for up to 15 users, which in my opinion is pretty decent for very small organizations.

What G2 reviewers say

deskbird holds 4.5 stars from 311 reviews, the largest review base among the alternatives here. Ease of use is the strength reviewers mention most.

The complaints cluster around 3 things. Some reviewers say the app is slow to load on busy mornings.

Admins report Outlook sync problems, including calendar entries landing on the wrong date. And several reviewers struggle with reporting, such as working out average weekly office attendance from the standard reports.

Pros

• Unlimited locations, desks and parking on the entry plan
• Booking from Teams, Slack, Outlook and Google Calendar
• Free trial, and a free plan for up to 15 users
• Published per-user price for the Business plan

Cons

• The bill grows with every new hire, even when the office doesn’t
• SAML, SCIM, HRIS sync, room kiosks and visitors are add-ons with no public price
• Advanced analytics, exports, ticketing and the API need the custom-priced Professional plan
• 25-user minimum on Business

When deskbird fits better than Skedda

• You have many small offices or parking lots, and Skedda’s per-space bill climbs with each one
• Your headcount and your desk count are close to the same number
• You want to try the product yourself before talking to sales

Stay on Skedda if a large headcount shares a small number of spaces. A 500-person company booking 40 desks pays for 40 spaces on Skedda and for up to 500 active users on deskbird.

I’ve worked out how deskbird and OfficeRnD Workplace price the same office, at 30, 100 and 150 people.

#5 desk.ly: best for companies that want desk booking tied to their HR system

desk.ly is a desk booking platform from Germany, with meeting rooms, parking, and an occupancy add-on on top. Employees book from a floor plan or inside Microsoft Teams, see which colleagues are in, and get desk suggestions based on where they usually sit.

Source: https://www.desk.ly/en/

I think that its strongest card is the HR connection and the affordable pricing, especially for small businesses.

On the top plan, desk.ly syncs with Workday, Personio, SAP SuccessFactors and more than 80 other HR systems, so user groups and absences flow in without anyone maintaining a list by hand.

How it differs from Skedda

Skedda charges by space. desk.ly charges per user per month and is free for up to 15 users, with all Enterprise features and no time limit. Above that, it has 3 paid plans:

desk.ly publishes prices in euros only (from €1.65 and €2.75 per user per month).

Desks and parking work on every paid plan. Meeting rooms start on Enterprise, and calendar sync for Outlook and Google starts on Enterprise Plus.

Take the same 120-person office from earlier: 60 desks, 10 parking spots, and 6 meeting rooms. The rooms put you on Enterprise, from about $380 a month. If employees need those rooms in their Outlook calendar, you’re on Enterprise Plus and a custom quote.

In my experience, a room calendar that lives in 2 systems ends up double-booked. Someone books the boardroom in desk.ly, someone else books it in Outlook, and both show up at 10:00. If your company runs on Outlook, I’d budget for Enterprise Plus from day one or keep rooms out of desk.ly.

So, what about the 16th user?

desk.ly’s free plan includes every Enterprise feature for up to 15 people. The cheapest paid plan, Corporate, doesn’t include meeting rooms or the mobile app.

So when a 15-person team hires its 16th person, it has 2 options: move everyone to Enterprise at about $3.20 a user, or drop to Corporate and lose rooms and the app people have been using. At 16 users, Enterprise costs about $51 a month, so the bill is small. Plan for it anyway, because nobody likes losing a feature they rely on.

In my opinion, desk.ly’s free plan is the easiest way on this list to find out whether your team will book at all. Run it with 1 team of 15 for a month, look at how many people booked more than once, and you’ll know whether a paid rollout is worth it.

Paying only for people who book

Enterprise Plus offers “light” licenses: people get access to the core features, and you pay only when they use them.

For a company where many employees book a desk a few times a year, that’s the closest any per-user plan here gets to Skedda’s unlimited users. Ask for an example invoice in the demo, so you know what counts as use.

What it’s like to use

Based on my experience testing it, the web dashboard is simple, and people who have never seen it can book a desk in a few clicks. Some views load slowly, though, and the interface looks plainer than Skedda or Robin.

The mobile app is the weak spot, both in testing and in reviews. If most of your people book from their phones, test the app on a busy morning before you sign anything. Remember that the app needs the Enterprise plan.

Services and add-ons

desk.ly sells setup help separately: a setup service from about $575, floor plan design from about $45 and digital room signs from about $138. desk.ly Connect, a software add-on that detects desk occupancy without sensors and creates check-ins automatically, is priced on request.

What G2 reviewers say

desk.ly holds 4.8 stars from 23 reviews, the smallest review base here. Most reviewers come from mid-market companies, and a large share of reviews arrived in July 2025, so a single month shapes much of the rating.

Reviewers like the floor plan view, how quickly they can book and how fast support responds. The recurring complaints are the mobile app, which several reviewers find slow or less stable than the web version, and reporting, which some find too limited for long-term space planning.

Pros

• Free for up to 15 users with every Enterprise feature, for as long as you like
• Desk and parking booking on every paid plan, at a low per-user price
• HRIS sync with Workday, Personio, SAP SuccessFactors and 80+ more on Enterprise Plus
• Light licenses on Enterprise Plus, so occasional bookers don’t cost a full seat

Cons

• Meeting rooms and the mobile app need Enterprise
• Outlook and Google Calendar sync, SCIM and Entra ID need the custom-priced Enterprise Plus
• The mobile app is the weakest part of the product
• Prices in euros only, and setup services are extra

When desk.ly fits better than Skedda

• HR wants user groups and absences synced from the HR system automatically
• You mainly book desks and parking, and a free plan or a low per-user price covers it
• Many employees book rarely, and light licenses keep them from costing a full seat

Stay on Skedda if meeting rooms are a large part of what you book and people need them in Outlook. Skedda syncs with Microsoft 365 and Google Workspace on its published plans, while desk.ly puts calendar sync on its custom-priced top plan.

For a closer look, we’ve weighed desk.ly against OfficeRnD Workplace for growing teams.

#6 Dibsido: best for small and mid-size offices where parking is the bottleneck

Dibsido is a booking app from the Czech Republic for desks, parking spots, meeting rooms, and company cars. Employees book on an interactive map in the web app, the iOS and Android apps, or inside Microsoft Teams and Slack.

Source: dibsido.com

It started as a tool for booking company pool cars, and parking is still where it’s strongest. Read its G2 reviews and a pattern shows up quickly: many of the companies using it book only parking.

How it differs from Skedda

As I already mentioned, Skedda charges every desk, room, and parking spot at the same per-space rate. Dibsido sells desk, parking and room booking as separate plans, so you can buy only the one you need, or combine them:

Monthly billing costs 25% more, for example $3.70 per desk or $2.30 per user on the desk plan.

The desk plan lets you pay per desk or per user. Dibsido’s own rule of thumb: if you have more than 3 people for every 2 desks, pay per desk.

The plan decides your calendar sync

Every paid plan includes Microsoft Entra ID, SAML single sign-on through Entra ID, Okta or Google, automated user provisioning (SCIM), enforced SSO and API access. That’s unusual at this price, and it makes the IT conversation short.

Google and Outlook calendar sync is different. It’s included only in All-in-One. On the separate desk and parking plans, bookings stay in Dibsido.

What the same office costs on Dibsido

Take the 120-person office from earlier again: 60 desks, 10 parking spots and 6 meeting rooms, on yearly billing.

On All-in-One, that’s 120 users at $2.70, or $324 a month, with rooms and calendar sync included.

Mixing the separate plans looks cheaper: 60 desks at about $2.96 is about $178, and 10 parking spots add about $47, for about $225 a month. That total has no meeting rooms and no calendar sync. Dibsido doesn’t publish the room add-on price, so ask for it before you compare.

In my opinion, if your meeting rooms live in Outlook, the honest comparison is All-in-One, not the cheaper mix.

A room booked in 1 system and not the other gets double-booked sooner or later. The mixed plans make sense when you’re booking only desks and parking, which is exactly where Dibsido shines.

I’d look at Dibsido first if your daily complaint is the car park. One civil engineering company on G2 says it tried running parking in Outlook calendars, and past about 10 spaces it took double bookings and refreshed too slowly.

That’s the problem Dibsido was built around, and paying per spot means a 25-space garage costs about $121 a month on yearly billing, whatever your headcount.

Add-ons

Front Desk Tools adds guest registration, incident reporting, package tracking and office-wide notifications, from about $64 per location per month.

Company car booking costs about $7.50 per car per month, and carpool coordination about $145 per location per month. Every plan starts with a 14-day free trial, no credit card needed.

What it’s like to use

When I tested Dibsido for our desk booking software roundup review, the booking flow was easy to follow and covered more than I expected at this price. The interface looked older than tools like deskbird, but I could see a team using it productively on day one.

I’d advise you the following: before you commit, check how bookings are timed. A 2024 G2 reviewer said desks could be booked only for half a day or a full day. That’s fine for most hot desking, but if people book rooms or parking by the hour, that’s the first thing I’d test in the trial.

What G2 reviewers say

Dibsido holds 4.8 stars from 23 reviews. Most are organic, written without an invitation from the vendor or G2, and many date from 2024, when the product was called Ofisly. Dibsido’s website shows 4.9, but G2 currently shows 4.8.

Reviewers praise how easy it is to use, the interactive maps for desks and car parks, and how fast support responds. The complaints are small and specific: reports that can’t exclude weekends, no option for more than 1 license plate per user, and fewer features on mobile than on the web. One reviewer would like Teams to work better.

Pros

• Desk, parking, and room booking sold separately, so you pay only for what you use
• SSO, SCIM, Entra ID and API access on every paid plan
• Per-desk or per-user pricing on the desk plan, whichever is cheaper for your office
• Free plan for up to 10 users and a 14-day trial with no credit card

Cons

• Calendar sync only on All-in-One
• Room add-on pricing on the separate plans isn’t published
• Interface looks dated next to newer tools
• Small review base, with many reviews from 2024

When Dibsido fits better than Skedda

• Parking is your biggest daily problem, and you want to pay per spot
• You need only 1 kind of booking, such as desks or parking, and don’t want to pay for the rest
• Your office has more people than desks, and per-desk pricing keeps the bill flat as you hire

Stay on Skedda if you need detailed booking rules, such as quotas by team, approvals, or buffers between bookings. Skedda’s rules engine goes further than Dibsido’s monthly booking limits and waiting lists.

What each workplace tool costs at 3 office sizes

Starting prices don’t compare well, because each tool bills for something different. Skedda bills by space. deskbird, desk.ly and Dibsido’s All-in-One plan bill by user. YAROOMS bills by tier, with caps on users, locations, and spaces. OfficeRnD Workplace bills by resource, with meeting rooms at a separate rate.

So I priced the same 3 offices on every tool. Desks sit at roughly half of headcount, which fits a 2- to 3-day hybrid week.

Monthly cost in USD, on yearly billing where the vendor offers it, from each vendor’s pricing page in October 2026:

The 30-person office

At this size, OfficeRnD Workplace isn’t the cheapest option. The office’s 18 desks and 2 rooms come to $52 a month at list rates, but the Start plan has a $99 minimum.

Dibsido All-in-One costs $81 and includes rooms and calendar sync, and desk.ly costs about $95 on the Enterprise plan you need for meeting rooms.

YAROOMS is the expensive outlier here. Starter caps at 20 users, so 30 people move to Business, where the smallest option covers 50 users.

On Skedda, 20 spaces fit inside the US Plus plan at $249. In EMEA, they’re 5 over the Starter limit, so you’d need Plus at $149.

If your 30 people share 1 floor and nobody complains about finding a desk, a shared calendar may cover you for now. Come back to this table when Tuesdays start running out of space.

The 120-person office

This is where the pricing models split. OfficeRnD Workplace charges for the 76 desks, rooms, and parking spots, so the bill is $188. The per-user tools charge for all 120 people, which puts them between $324 and $450.

Skedda’s US Plus plan includes 35 spaces, and this office has 76. Skedda doesn’t publish a price for extra spaces on its workplace plans, so you’d need a quote before you can compare.

YAROOMS would fit Business on headcount, at the 200-user option. The 10 parking spots move you to Enterprise, and the smallest Enterprise option covers 300 users.

The 500-person office

At 500 people, OfficeRnD’s Start plan no longer fits, since it covers up to 150 users. Professional costs $1,070 a month for this office (290 resources at $3, 20 rooms at $10), and it includes SSO and SCIM provisioning, which IT will ask for at this size.

The per-user tools now scale with headcount: $1,875 on deskbird and about $1,590 on desk.ly. Dibsido moves to Enterprise above 200 users, with volume discounts. At its list All-in-One rate, 500 users would cost $1,350 a month before any discount.

YAROOMS Enterprise at 500 users includes parking, so the $1,200 covers everything in this office except visitor management and displays.

Skedda and Robin both need a quote at 310 spaces.

What moves the bill after you sign

The first-year price matters less than what happens in year 2. Take the 120-person office and change 1 thing at a time:

If your headcount grows faster than your floor, per-resource and per-space pricing stay flat while per-user pricing climbs. If you’re adding parking or desks for the same people, per-user pricing stays flat. Write down which of these is more likely in your next 24 months before you compare quotes.

What these numbers leave out

Every figure above covers booking only. Visitor management costs $99 a month on Skedda, $99 per location per month on YAROOMS, and is also a paid add-on on OfficeRnD Workplace and deskbird. Most tools charge extra for room displays and kiosks. desk.ly charges for setup and floor plan design. SSO is an add-on on OfficeRnD’s Start plan.

To run this for your own office, count 4 things: people, desks, meeting rooms and parking spots. If people outnumber spaces by 2 to 1 or more, per-space and per-resource pricing usually come out ahead. If the 2 numbers are close, per-user pricing gets competitive.

Feel free to use our office space calculator to optimize space.

What IT needs to sign off before the switch from Skedda

Based on my experience, most switches stall in the same place: the security review, 2 weeks before the Skedda renewal date. IT asks 4 questions, and the answers depend on the plan, not the tool.

SCIM provisioning means the booking tool creates and removes accounts from your identity provider automatically. Without it, someone in IT or Facilities deletes leavers by hand, and a person who left in March can still book a desk in June.

If you’re on Skedda Premier with SCIM today, check that the new plan includes it before you compare prices. Losing it adds a manual step to every leaver.

Get your booking history out first

Your Skedda booking history is the only record of how your office has been used. Export it before you cancel.

In Skedda, a system admin opens the List view, sets the date range, and exports to CSV or XLSX. The file includes each booking’s start and end time, duration, space count, type, title, the holder’s first name, and check-in status. Regular users can only export their own bookings, so whoever does this needs admin rights.

The check-in column is the one to protect. It shows which bookings turned into actual visits, and that’s the number a lease decision needs.

How far back you can go depends on your plan. Skedda keeps booking data for up to 1 year on the EMEA Starter plan, up to 5 years on Plus, and up to 7 years on Premier. If you’re on Starter, anything older than 12 months may already be gone, so export what’s left now, even if the switch is months away.

Export by month or quarter if you have several years of data. Ask Skedda how long it keeps your data after cancellation, and ask the new vendor whether it can import that history into its reports or only keep it as a file. OfficeRnD’s onboarding team helps import your bookings and floor plans during setup, so ask the same question of every vendor on your list.

Unpair room calendars before you connect the new tool

Skedda’s two-way sync links its spaces to your Microsoft 365 or Google Workspace room calendars. Your new tool will want write access to the same room calendars.

If both tools write to 1 room calendar at the same time, a booking made in 1 can overwrite or duplicate a booking made in the other. The result shows up on a Monday morning as 2 teams outside the same boardroom.

Plan the cutover in this order:

1. Export your booking history from Skedda.
2. List every recurring booking that runs past the cutover date. Recurring bookings don’t move between tools on their own.
3. Unpair Skedda’s room sync for each room.
4. Connect the new tool and grant its calendar permissions in Microsoft 365 or Google Workspace.
5. Recreate the recurring bookings, or ask the new vendor to import them.
6. Run 1 week with Skedda in read-only mode before you close the account.

The permissions step needs an admin who can approve app access in Microsoft 365, often a Global Administrator, so book that person’s time before the cutover date. If you’re rolling it out across Microsoft 365, the same admin will approve the Teams app.

Security reviews

Each vendor publishes its own security and compliance documents, and those are what IT should read, not a comparison article.

Ask every vendor on your shortlist for 3 things before the demo: its completed security questionnaire, where your data is hosted, and which subprocessors handle it.

For OfficeRnD, those documents are in our security and compliance documentation.

What to check in a demo or trial

A vendor’s demo shows the product working on the vendor’s office. Your switch depends on how it works on yours: your floor plan, your Teams tenant, your busiest Tuesday. Before the call, send the vendor your floor plan, 1 week of your Skedda export and the tests below, so they set up a demo account that looks like your office.

You’ll probably be the only person on the first call, so run it from 3 points of view: the employee booking from a phone, the admin who’ll maintain the floor plan, and IT. Do the IT tests in the security call, and ask 2 or 3 colleagues to try the employee tests in the trial or pilot, on their own phones.

The employee’s side

Start by booking a desk from inside your own Teams, Slack or Outlook. It should take under a minute, with no new login and no jump to another app. If it needs a separate app, expect people to skip it on busy mornings.

Then pick up a phone. Book a desk, check in, and move to a different desk. Count the taps for the desk change. On OfficeRnD, it means cancelling and rebooking, and G2 reviewers mention it, so you’ll want to see how each tool handles it.

Next, find out which day a named teammate plans to come in, and book the desk next to them. You should see that from the booking screen, without messaging the teammate first.

Last, book a room or parking spot for 1 hour, from 14:00 to 15:00. Some tools book desks only by half or full day, which works for hot desking and breaks for a car park.

The admin’s side

Ask to make floor plan changes yourself: move 3 desks, rename a neighborhood and block 1 desk for a week. If any of that needs a support ticket, picture doing it every time a team grows or shrinks.

Book a desk, don’t check in, and watch what happens. The desk should go back to the pool after the window you set.

This test matters more than it looks. In our Sofia office, across 13,024 desk bookings over 12 months, 9.1% were booked and never checked into, and auto-cancel released them. That’s about 4.5 desks a day, or roughly 8% of office capacity. Without check-in, those desks show up in your reports as used, and your next space decision starts from the wrong number.

Then ask for last month’s utilization report. It should separate booked desks from checked-in desks, and the vendor should tell you how many months of history your plan keeps. Finally, hand over your Skedda CSV export and ask whether it goes into their reports or stays a file you keep on the side.

IT’s side

Sign in through your own identity provider in the trial or demo account, and ask which plan includes SCIM. Then pair 1 test room calendar and book it twice, once from Outlook and once from the tool. The booking should show up in both places within a minute, with no duplicate.

Questions for the pricing call

The demo tests the product. These 4 questions test the bill:

1. What exactly counts toward the price? Per-user tools define an active user differently, and the answer decides whether part-timers, contractors, and people who book twice a year all cost a full seat. Ask for an example invoice.
2. Which plan puts me where I’ll be in 24 months? Bring your expected headcount, number of offices, desks plus rooms, and whether parking is coming. Tier caps on users, locations and spaces are where most surprise upgrades come from.
3. Which add-ons will I need in year 1, and what do they cost? Visitor management, room displays, extra analytics history, SSO and setup services are priced separately on most tools here.
4. What happens to my data if I leave? Ask how you export bookings and check-ins, in what format, and how long the vendor keeps your data after the contract ends.

Trials and demos on this list

Skedda, deskbird and Dibsido offer free trials with no credit card. desk.ly has a free plan for up to 15 users with every Enterprise feature, which works as an open-ended trial. OfficeRnD, Robin, and YAROOMS run demos instead.

If you’d like to look around before a call, you can click through a product tour of OfficeRnD Workplace, and YAROOMS has a recorded platform tour.

On any demo, including ours, ask the vendor to share control or let you name each click. A demo where the vendor drives shows you the path the vendor picked.

See OfficeRnD Workplace on your own office

If your Skedda bill grows with every parking spot, or people come in to find their team working from home, OfficeRnD Workplace is built for those 2 problems. Employees book desks, rooms, and parking from Teams, Outlook, Google Calendar, or Slack. They can also see who’s coming in and plan their week around their team. Facilities gets utilization from check-ins, and the bill grows with your desks and rooms.

Bring your floor plan and a month of your Skedda export to the call. We’ll show you how your busiest weekday looks in OfficeRnD Workplace, book a desk inside your own Teams or Slack, and price your exact count of desks, rooms, and parking spots.