OfficeRnD Workplace Work Integrates with Microsoft Teams

The OfficeRnD Workplace integration with Microsoft Teams lets employees book desks and meeting rooms without leaving Teams or logging into another program. Employees can reserve a space, check in for it, and see who else is in the office, all from a tab they already use every day.

We built this integration to cut down on setup work and to remove one of the biggest barriers to workplace software: adoption. Connecting Workplace with Microsoft Teams, Outlook, and Active Directory keeps onboarding simple for employees and administrators alike.

Getting people to use another system to interact with the office is hard. Knowledge workers already juggle a stack of tools to get through the day, so new software can get lost in the shuffle and adoption stalls. Meeting employees where they already work solves most of that problem.

How do employees book desks and rooms inside Microsoft Teams?

Employees use the Microsoft Teams integration to book rooms and desks from inside Teams. Booking happens on an interactive office map, so there’s no separate app to install.

Inside OfficeRnD Workplace, employees see a visual floor plan they can pan and zoom to find the exact spot they want. They can also see past and upcoming bookings in one place to plan their week. Managers and team leaders can book on behalf of colleagues, and even reserve in bulk for a whole team at once, which helps office managers and executive assistants coordinate seating.

Can you see who’s in the office and manage bookings?

The Teams integration shows who has booked space in the office on a given day. Employees can search by name to find where a colleague is sitting and book a desk nearby, which makes coordinating in-office days a lot easier.

Employees can manage their own schedule or a team’s, place a delegated booking for someone else, and set a recurring reservation, for example every Wednesday. Changing or cancelling a booking works the same way, directly in Teams, without switching apps.

See an extended list of tools that integrate with Microsoft Teams.

How do you authenticate and onboard employees?

The integration connects with Active Directory to make login quick. Once it’s enabled, employees authenticate through SSO and start booking desks right away. They can reach OfficeRnD Workplace from the Teams desktop, web, or mobile app.

You can also sync employee profile pictures from your directory, so colleagues are easy to recognize on the office map. That setup runs once a day and removes the need to re-enter user details by hand.

What notifications do employees get in Microsoft Teams?

With OfficeRnD Workplace connected to Microsoft Teams, employees get their workplace notifications directly in Teams and can act on them there.

• When a visitor arrives, the Visitor Hub notifies the host directly in Microsoft Teams. The same applies to deliveries.
• If your booking policy requires it, the desk booking system reminds employees to check in for their bookings.

We keep adding features and notifications to the Microsoft Teams integration so more of the workplace runs inside Teams.

Frequently asked questions

Can you book a desk in Microsoft Teams?

Yes. With OfficeRnD Workplace connected to Teams, employees book desks and meeting rooms on an interactive floor plan without leaving Teams or installing a separate app. You can view real-time availability, filter by the resources you need, and check in for a booking from the Teams app.

Do employees need to install a separate app?

No. OfficeRnD Workplace is embedded in Microsoft Teams, so employees work from the Teams desktop, web, or mobile app they already have. Administrators enable it once and roll it out to staff.

Does the integration sync with Outlook?

Yes. OfficeRnD Workplace syncs meeting room bookings between Outlook and Workplace both ways, so a room booked in Outlook shows up in Teams and the other way around. You can also add a Microsoft Teams meeting link to a room booking.

Can managers book desks for other people?

Yes. Administrators and team leaders can book desks and other resources on behalf of colleagues, including bulk bookings for a whole team. That’s useful for office managers and executive assistants coordinating seating for a group.

How does login work?

The integration uses SSO and Active Directory (Entra ID) for authentication and user provisioning, so employees sign in with their existing Microsoft 365 credentials. Setup requires an administrator Microsoft 365 account to grant the needed permissions.

Getting started with OfficeRnD Workplace

The Microsoft Teams integration is built for companies that want employees to adopt workplace software without learning yet another tool. It helps larger organizations roll out hybrid work across the whole workforce.

If you already use OfficeRnD Workplace, you can turn on the Teams integration today. If you’re not a customer yet, sign up for a free 14-day OfficeRnD trial to try it out.