Looking to Start With a Desk Booking Solution at No Cost? Meet OfficeRnD Hybrid.

The Importance of Having a Full-fledged Hybrid Workplace Management System

It’s 2023.

Most companies stopped asking the question, “should we go hybrid.” Instead, they shifted to “how to go hybrid.”

Moreover, this survey by Gallup, reveals two important findings:

• Organizations that don’t provide flexible work arrangements are putting themselves at risk.
• Hybrid work should aim to be productive and engaging rather than just an enforced policy or offered benefit.

If you’re thinking about switching your organization to a hybrid model, it makes sense to consider using a complete hybrid work management solution. 

Here are a few of the key benefits:

• Provides a clear and easy way for employees to find their place back in the office
• Helps employees come back to the office for the moments that matter
• Equips employees with the right tools to meet and collaborate in the office space 
• Tracks and analyzes the utilization of your resources and optimizes for cost and team effectiveness

Related read: Finding the Right Hybrid Workplace Management Software [Free RFP Template]

Now, let’s see some important factors to consider when opting for a free desk booking solution.

How to Find the Best Free Desk Booking Software for You?

Nowadays, the market is saturated with free software for desk reservations, often bloated with a hodgepodge of features with questionable functionality. Choosing the right one for your company could be a daunting task.

So, how do you choose the right desk reservation software? How do you validate it has everything you need to help you better organize your work and space?

Here are some important features to look for in a free desk booking app.

Ease of Use

The desk booking software should provide a flawless user experience through an interactive and intuitive design. It should allow employees to see desk availability and book desks in a real-time hassle-free way.

If the tool is too complicated to set up and use, that will affect employee satisfaction, resulting in a decreased adoption rate.

Besides, employees must be able to use the software on any device and book desks from everywhere, including:

• From a web portal
• From a fast mobile app available on iOS and Android
• Their preferred Calendar or Conversation app ( Google Calendar, Outlook, Microsoft Teams, Slack )

Interactive Floorplan

The desk reservation system should have an easily customizable and interactive office floor map where everyone can see who’s in the office on any given day. 

Desk Scheduling

The software should enable employees to book desks in advance, set a date and time for the reservation, and cancel or modify bookings as needed.

Furthermore, the tool must support the most common workplace arrangements such as hot desking, hoteling, and all kinds of flexible seating.

Integration with Your Existing Tech Stack

Why is that important?

In most cases, when your business grows, the number of applications your team uses grows too. Switching between many different apps at some point becomes annoying, time-consuming, and even counter-productive. 

That’s why you want employees to be able to book desks directly from the apps they already use. Achieving this is easy when the desk booking software integrates with your company’s most common tools so that people can directly book from within their open apps.

For example and unlike other similar solutions, OfficeRnD Hybrid makes this possible by integrating with the most popular working and collaboration tool such as:

• Microsoft Teams
• Microsoft Outlook
• Google Calendar
• Slack
• …and more

Here`s an example of how we do it with Microsoft Teams and Microsoft Outlook.

Check out this page for a full list of the available integrations.

Analytics

Every decent desk booking reservation software should offer an advanced analytics feature. That will allow you to track desk utilization data, thus obtaining valuable insights about your office space and employee behavior.

As a result, you can make more informed decisions about your workplace and save money on office costs. 

User Feedback (Reviews)

One of the best ways to ensure you’re getting the right desk booking software is to check verified buyers’ feedback.

Spend some time reading online reviews about the product. Carefully inspect the general feedback of those who already use it and what’s the general feedback of those who already use it and what are its pros and cons. Some popular websites where you can check genuine software reviews are SoftwareReviews, Capterra, and G2. 

For example, OfficeRnD Hybrid has recently been named one of the 50 best office products of 2023 by G2. 

Feel free to check out OfficeRnD Hybrid at G2 here. 

We talk a lot about OfficeRnD Hybrid. Let’s take a deeper dive into it.

What is OfficeRnD Hybrid?

OfficeRnD Hybrid is not just a free desk booking software. It’s a powerful cloud-based hybrid workplace management solution that can do much more.

It helps organizations enable and manage hybrid and flexible working through a modern and easy-to-use platform. 

Check out the short video below that highlights OfficeRnD Hybrid.

Truth is, many things can go wrong when switching to a hybrid or flexible working model. OfficeRnD solves the complexity of the process by providing intuitive software packed with valuable features for everyone involved in the process – from IT through Office Managers to the Employees using it on daily basis.

Here are some of the features of OfficeRnD Hybrid:

• Well-designed and organized desk booking system suits all forms of hot desking and office hoteling. 
• Advanced meeting room booking software with which you can book meeting and conference rooms at the push of a button.
• Beautiful interactive office maps
• Collaboration-inducing features that stimulate in-person meetups at the office. Don’t just let employees book desks. Entice them to work together and watch their productivity goes through the roof. 
• A truly app-less experience because who wants yet another app? OfficeRnD Hybrid integrates will your existing Microsoft and Google tech stack, so you don’t have to juggle between a gazillion of tools to do your work.

Are you interested in learning more about the complete free features included in OfficeRnD Hybrid besides the desk booking platform? Don’t miss reading this article.

With all these features and more, you can create a work environment that adapts to your needs, making hybrid work more accessible and enjoyable than ever!

Who Is It For?

The free desk booking software, part of OfficeRnD Hybrid, is most suitable for teams and small organizations (up to 30 users оr 30 resources) transitioning to flexible and hybrid work.

It has all the essential tools for a productive and healthy workplace. The software is perfect for smaller companies that:

• Don’t have the budget for premium desk booking software
• Are not yet ready to invest in a paid solution
• Just want to test a free desk booking tool and then potentially buy one, as their business grows 
• Are tired of using outdated Microsoft Excel desk booking templates

How to Get Started with OfficeRnD Hybrid for Free?

Starting with a free desk reservation tool such as OfficeRnD Hybrid is fast and easy. All you have to do is click the button below and enter your e-mail address. 

There are no hidden costs, no credit card is required, and no time limits. No software to install either.

FAQ

What are the benefits of using a free desk booking system?

Overall, desk booking software can help increase productivity, optimize space utilization, and enhance employee satisfaction and collaboration, making it a valuable tool for any modern workplace.

Does OfficeRnD Hybrid Have Any Usage Limitations?

With the freemium version of OfficeRnD Hybrid, you get all essential features and integrations for up to 30 users and 30 resources for free. 

There are no time or feature limitations. 

Is it Easy to Start With OfficeRnD Hybrid For Free?

Yes, starting with OfficeRnD Hybrid is very easy.

After you provide your e-mail address on the sign-up page, you will enter your personal dashboard.

There, you will have the option to set up a floor plan or use a demo one. You will also see a comprehensive onboarding checklist that will help you get started quickly.

There’s also a link to the help center, a vast knowledge base that will answer most of the onboarding questions you might have. 

What if My Organization Grows and I Need More Features?

Hopefully, your business will grow with time.

OfficeRnD Hybrid will be there for you to support that growth. The product has three plans ( “Start”, “Pro”, and “Enterprise”) that are geared toward larger organizations.

These plans are richer in features in capabilities. For example, some of the additional features you get with the Starter plan are:

• Delegated desk bookings
• Recurring bookings
• 200 users and unlimited resources

…and more. You can compare the different plans here.