Introducing Visitor Hub: Revolutionizing Visitor Management with OfficeRnD

Visitor Hub is the visitor and delivery management tool inside OfficeRnD Workplace that lets guests pre-register, check in with one click, and notify their host automatically. It replaces paper sign-in sheets and scattered tools with a single check-in workflow for your front desk.

Managing a hybrid office already means juggling desks, meeting rooms, and who’s in on any given day. Visitor management shouldn’t add to that load. We built Visitor Hub to take the front desk off your plate.

Here’s what it does and why it matters for HR, facilities, and IT teams.

What does Visitor Hub do at check-in?

It cuts the time guests spend at the front desk. Pre-registration, one-click check-ins, and instant host notifications mean visitors sign in fast and hosts know the moment someone arrives.

Guests can pre-register before they arrive, complete any required forms ahead of time, and check in at the front-desk tablet in seconds. Hosts get notified by email, mobile push in the OfficeRnD app, or SMS, so no one is left waiting in the lobby.

You can also receive visitor notifications in Microsoft Teams. Learn more about the visitor management system in Teams.

How does Visitor Hub keep the workplace compliant and secure?

It builds compliance into the check-in itself. You can pre-register visitors, have them sign legal documents like NDAs before arrival, and export visitor logs when you need an audit trail.

That matters more than it used to. Privacy rules such as GDPR and CCPA set clear expectations for how you collect, store, and retain visitor data, and a digital log gives you records you can actually produce when asked. Read more about the benefits of a visitor management system.

The same logs answer a harder question during a fire drill or evacuation: who is in the building right now. Visitor Hub gives you a live record of guests, employees, and contractors on-site, which manual sign-in sheets can’t reliably do.

Get rid of paper sign-in sheets and tool sprawl

Paper logs are slow, easy to bypass, and a pain to audit. They also expose one visitor’s details to the next person who signs the same sheet.

Visitor Hub replaces the sheet, and the pile of disconnected apps around it, with one check-in flow inside OfficeRnD Workplace. If you’re already running desk booking and room scheduling there, visitor management sits in the same system instead of a separate contract.

Your guests check in through a clean digital interface that keeps their data secure from start to finish.

Can it handle packages and deliveries too?

Yes. Visitor Hub logs incoming packages and alerts recipients the moment a delivery arrives, so parcels don’t pile up at the front desk.

Recipients get notified by email and mobile push in the OfficeRnD app. Fewer lost packages, less back-and-forth for reception, and a clear record of what came in and who collected it.

Match your brand from the first hello

The visitor app is fully customizable. Set your own logo, colors, welcome text, and language so the check-in screen looks like your organization, not a generic kiosk.

Invitation emails are customizable too, so the experience is consistent from the moment a guest is invited to the moment they walk in.

Handling contractors, vendors, and events

Not every visitor is a client. Contractors and vendors sit somewhere between guest and employee, and tracking them by hand is where compliance gaps open up.

Visitor Hub lets you set up custom check-in flows for different visitor types, use self-scanning QR codes, and import vendor details so recurring contractors don’t re-enter the same information every visit. For events, you can pre-register attendees, run digital check-ins, and print badges to keep arrivals moving.

Try Visitor Hub today

Digital visitor management has stopped being a nice-to-have. The global visitor management system market was valued at 2.16 billion USD in 2025 and is projected to reach 6.77 billion by 2034, per Fortune Business Insights. Paper registers and reception bottlenecks are what most buyers are now replacing.

Visitor Hub covers the full visit: registration, check-in, host notification, deliveries, and check-out, all inside OfficeRnD Workplace. Whether you’re greeting a client, a contractor, or a delivery driver, it gives your team one system to run the front desk.

To see Visitor Hub in action, or to talk with our team about rolling it out in your workplace, book a demo here.

Frequently asked questions

What is OfficeRnD Visitor Hub?

Visitor Hub is a visitor and delivery management solution that’s part of OfficeRnD Workplace. It handles pre-registration, check-in and check-out, host notifications, document signing, package logging, and visitor analytics from a single admin portal and a front-desk tablet app.

How do visitors check in with Visitor Hub?

Guests can pre-register before arrival and check in at the front-desk tablet, or enter their details manually on the spot. Once they’re in, the host is notified by email, mobile push in the OfficeRnD app, SMS, or Microsoft Teams.

Does Visitor Hub help with GDPR and compliance?

It supports compliance by keeping structured, exportable visitor logs and letting guests sign legal documents digitally at or before check-in. You control what data is collected and can export records for audits and reporting.

Can Visitor Hub track who is on-site during an emergency?

Yes. The visitor log gives you a real-time record of who has checked in and out, so you can account for guests, employees, and contractors during an evacuation or roll call.

Is Visitor Hub separate from the rest of OfficeRnD Workplace?

No. Visitor Hub is part of OfficeRnD Workplace, so visitor management runs in the same system as desk booking and room scheduling instead of a separate tool.