FlexIndex May 2026 Update: Desk-Related KPIs at Almost the Highest Pre-Pandemic Levels

The latest FlexIndex is out. Here’s what the data says about coworking and flex space performance heading into 2026, and what it means for how you price and run your space.

FlexIndex is OfficeRnD’s quarterly benchmark of coworking and flex space performance, built on anonymized data from 3,500+ locations worldwide. It tracks six KPIs across global and regional views, so you can see where you stand against the wider market.

What the Q4 2025 FlexIndex shows

The short version: demand held steady, and revenue efficiency did the heavy lifting. Occupancy stayed in the low-to-mid 70s while revenue per desk and hourly booking prices moved up. When your space is already this full, the gains come from tighter monetization, not from chasing a few more percentage points of utilization.

Here are the global highlights for Q4 2025 (all regions), compared with Q1 2025:

• Revenue Occupancy: 74.49% (+0.06 pp)
• Desk Occupancy: 73.05% (+0.27 pp)
• Private Office Occupancy: 71.34% (+0.03 pp)
• Revenue per Occupied Desk (RevPOD): $520.15 (+4.4%)
• Revenue per Available Desk (RevPAD): $379.98 (+4.8%)
• Price per Hour of Booking: $44.38 (+8.9%)

The market didn’t get dramatically fuller in 2025. It got better at turning demand into revenue.

The six FlexIndex KPIs, and what moved

Across the full year, the pattern was consistent. Revenue Occupancy stayed stable and finished Q4 slightly higher than Q1. RevPOD climbed each quarter. RevPAD also rose, ending Q4 at its highest point of the year. Price per hour stayed relatively flat for most of 2025, then jumped at year-end.

That price-per-hour move is the one to watch. Booking revenue can shift fast, and it lifts overall performance when you manage it well. The catch: pricing gains tend to disappear when rate rules are inconsistent. Setting peak and off-peak rates, enforcing minimum booking lengths on prime slots, and cutting the “special-case” discounts that quietly become permanent all help you keep the gain.

RevPAD is worth running the business on because it blends utilization and monetization into one number. When RevPAD stalls while occupancy looks fine, that’s usually where hidden margin loss sits: underpriced products, overly generous bundles, untracked add-ons, and billing leakage from manual processes.

What this means for operators in 2026

The market is moving from recovery to discipline. In earlier cycles, demand growth covered a lot of operational slack. In a tighter-margin environment, the spaces that win keep pricing consistent, reduce discount drift, package products clearly, and treat bookings as a real revenue line rather than a side feature.

It also pays to productize the portfolio. Desks, offices, and meeting rooms each behave differently, so one flat pricing model rarely holds up. Clear tiers, sensible bundles (office plus meeting hours plus services), and simple upgrade paths for teams tend to separate the operators who are merely full from the ones who are profitable.

FlexIndex is built for more than operators. Landlords use the benchmarks to inform pricing and partnership models as flex becomes part of the portfolio conversation, and investors use them to track performance across regions quarter by quarter. It gives the industry a shared set of numbers, so decisions rest on patterns instead of anecdotes.

Frequently asked questions

What is the OfficeRnD FlexIndex?

FlexIndex is a quarterly benchmarking report and in-app dashboard from OfficeRnD. It aggregates anonymized data from 3,500+ coworking and flex space locations worldwide and tracks six KPIs: Desk Occupancy, Revenue Occupancy, Private Office Occupancy, RevPOD, RevPAD, and Price per Hour of Booking, at global and regional levels.

What’s the difference between RevPAD and RevPOD?

RevPAD (Revenue per Available Desk) measures revenue across your total desk inventory, whether or not each desk is occupied. RevPOD (Revenue per Occupied Desk) measures revenue from the desks that are actually filled. RevPAD tells you how efficiently your whole footprint earns; RevPOD tells you how much each occupied desk brings in. In Q4 2025, global RevPAD was $379.98 and RevPOD was $520.15.

How often is FlexIndex updated?

Quarterly. Each edition compares current performance against prior quarters, with regional breakouts for the Americas, EMEA and UKI, and APAC.

Want the full global and regional breakdown? You can sign up here to get each FlexIndex update, or follow us on our social media channels.