Office space planning is not just about having a cool design or reducing costs but more about productivity, culture, flexibility and most importantly the well-being and happiness of the occupiers. Coworking spaces are no exception. In fact, these priorities should be emphasized. Check out our 7 tips to improve your space and increase the productivity, culture, and well-being of your members.
When considering improving your space, you should start with your objectives. Essentially, what do you want to improve?
For coworking spaces these are the most important objectives we believe you need to pay attention to:
- Productivity – the most important one. Your members must be productive in the coworking space.
- Interaction and Creativity – stimulating interaction and creativity is in the blood of every good coworking space.
- Flexibility – enhance flexibility by allowing your space to be easily transformed.
- Comfort, Well-being and Biophilia – pay detailed attention to the comfort of your space. It matters a lot.
- Brand – create a brand that speaks about your space.
- Costs – try to best utilize your space to lower the costs.
Once you define your objectives you may consider our 7 tips to improve some of them.
1. Layout your space with different zones
Zoning is a very important concept in space planning. You should try to provide as many areas as possible for different purposes, such as:
- Private/study booths. For example, when I speak to someone, I prefer to be in a private place. I can’t speak in the open space, mixing dozens of conversations.
- Open space. This is obvious for every coworking space and you probably have enough of it.
- Team rooms. It’s often a good idea to feature some team rooms as well.
- Meeting and brainstorming rooms and spots. You have to stimulate collaboration and interaction between members. To plan and choose the right meeting rooms for your coworking space you should consider things like your audience and location.
- Define enough break-out areas, cafeterias and places for rest.
If you want to unleash the creativity of your tenants, you have to provide them with different zones. A change of your working spot even for a while can unleash some very good ideas. I love to work in a different place at least one day a week.
2. Choose your desks and chairs wisely
This is quite obvious but still, a lot of places do it wrong. There are rules that you should comply with in order for your members to feel good. The height of desks and chairs should be according to standards. Having a desk that is too short is not a good idea even if it looks good. Desks with adjustable heights are a great option.
Standing Desks. Another good idea is standing desks. You may have some and provide them on a rotation basis. In any case, this will add a lot of credibility to your space. I love working on a standing desk once in a while.
3. Manage distractions
Noise. Coworking means an open plan and that’s part of what makes it so cool. We all know the advantages of an open office but it does have a few disadvantages too. The noise and distractions in an open space can be very annoying and unproductive. That’s why you should pay attention to the acoustics and the visual contact in the space. One way to improve this is via better flooring or ceiling. Since this one is not that easy to accomplish you may need to add some furniture too.
4. Get flowers. A lot of them
Second Home’s beautiful gardens
Biophilia is proved to make us happier. We feel good when we see greenery and life around us. It’s part of our nature so you should pay attention to it. Taking care of flowers is not that expensive or time-consuming but they will add a lot of value to your space and your tenants will appreciate that. We are working in a coworking space that is full of flowers and internal gardens and we love it.
5. Provide healthy snacks
We all like to snack. It would be very good if you could provide good, healthy snacks for your tenants. I would love to buy some fruits, nuts, salads, smoothies or healthy sugar-free cookies. Your audience is people that care about their health so providing healthy snacks is essential. Also, having a place for a snack and good coffee is a nice way to stimulate creativity, interaction and collaboration between members.
6. Put whiteboards or enable writing on walls
If you can’t make separate brainstorming booths or small rooms, you have to find a way to provide enough whiteboards. This is very important to stimulate not just the creativity of the tenants but also their productivity. I often think better when I’m in front of the whiteboard. It helps me structure my thoughts and define them visually.
One very good option is to use a special paint that allows writing directly on the walls. This will not just boost the brainstorming sessions but also give life to your place if you have creative people with painting skills. Other good options include cork boards or even synced TVs.
7. Engage with your members
Last but not least is my favorite – collaboration. You should engage with your tenants. It means creating a cross-communication flow between you and them, and between coworkers.
- You should try to create a social culture. A good option is putting on micro-events for the members of the community.
- But you should also find a way to communicate with your members and get their feedback. After all, you want the coworking space to please your members and make them happy. As the space is your product you should find a convenient way to gather as much feedback as possible about your product and how to improve it.
- Automating operational tasks in your coworking space will save you a lot of time, which you can invest in engaging with your community and growing your business.
These are our 7, what are yours?