Although the global pandemic is receding in most parts of the world, the big ‘how are we going work now?‘ question is still as hard as it was a year ago. The future of work is difficult, unclear and unfortunately, there’s no silver bullet. Having many options is usually great, but it can easily be a big issue too. Do you go fully remote, hybrid with its thousand shades, or do you go full-time in the office? If you pick, any of the hybrid work models, then, probably office hoteling (or desk hoteling) is one of the tools that can bring a lot of value and streamline the hybrid work process. Usually, in order to implement it properly, you will need good hoteling software. Office hoteling software allows employees to easily book offices, desks, and rooms and streamline the complexities associated with hybrid work scheduling.
In this article, we’re going to go over everything you need to know about hoteling software. Specifically, here’s what you’ll learn:
Let’s dive in.
Let’s start by clarifying that there’s no difference between “office hoteling” and “desk hoteling” and it all falls under just hoteling. In short, it is an alternative approach to the more traditional method of permanently assigned seating. Hoteling is reservation-based unassigned seating. Employees reserve a workspace before they come to work in an office. Desk hoteling usually refers to booking desks. Office hoteling may refer to either booking offices or could also be used for desk reservations.
Think of it the same way that you’d book a room at a hotel. Employees can book an available workspace, either a desk or an office, or even a cubicle, in advance. Once they’re over and the workspace is vacant, other employees can reserve it.
You can read more about the benefits of hoteling and how it can improve your workplace engagement and collaboration here or read more about hoteling vs. hot desking here.
The big question though is how do you implement it? The simple and easiest way is to use office hoteling software.
Desk booking systems allow employees to easily book workspaces for a day, a week, or maybe make it recurring following a pattern. The most important part of the process is to make the booking experience fully integrated into the technology stack of your organization. For example, if you’re using Microsoft, then your office hoteling software should be available in Teams, Microsoft 365, as well as Outlook. If you’re using Google, then the desk booking platform should be fully integrated with Google Calendar, Google Workspace, and Google Chrome. Of course, giving your employees access to an easy-to-use web portal and mobile app is a must too. The more choices there are, the better the adoption will be, therefore, the more benefits you can gain from utilizing office hoteling.
An easy-to-use desk hoteling app is an essential part of the modern hybrid work software. In general, the app should allow employees to reserve a workspace in any company office and enable employees to collaborate in person. Some of the key features of such mobile apps are:
Workplace hoteling apps are key to improving the overall employee workplace experience by simplifying the process of finding and booking workspaces in a very collaborative way.
As mentioned, the office hoteling software (also desk hoteling software), which in essence is a desk booking system, oftentimes is part of a larger workplace platform. Some of the other important elements you can expect from such a solution are:
Well-integrated office hoteling solution can significantly enhance the workplace experience for your teams. The adoption of hybrid work increases the scheduling complexity. Using a proper system will streamline the internal operations, by bringing everything office-related into one solution. Furthermore, by using the desk reservation and conference room scheduling modules, you can build and rely on data to optimize your workspace utilization, and get more out of your real estate. In a nutshell, the four most important benefits of using hoteling are:
As a result, you will save time, increase your employees’ engagement and reduce your real estate costs.
Happy office hoteling! We hope to see you all collaborating in the real life. 🙂
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