π Just released: Guidelines and Policies for Optimizing Your Hybrid Workplace
Download nowEver since the pandemic struck the world in March of 2020 the vast majority of us were forced to hole ourselves up in our homes and work remotely. The nature of the way people work changed for good and we started hearing more about the hybrid work advantages.
Many have become accustomed to work from the comfort of their own homes, and are not particularly eager to step back into the office. Especially, when they have improved their mental health and wellbeing as well as have more time with their loved ones.
On the other hand, there are cases of employees feeling lonely and experiencing different levels of depression while being isolated during the social distancing period. For those people collaboration and being together with colleagues has its priceless benefits.
Below, youβll read more about the hybrid work advantages, or as many would say – taking the best of both worlds.
While remote work has its perks, crucial elements like communication and collaboration can be harmed in such an environment. For example, Microsoft found that collaboration can take a serious hit when employees work only remotely. A hybrid workplace enables employees to have brainstorming sessions, team meetings and discussions that can actually save time, improve productivity and build strong company culture.
Gathering employees in one place out of their homes can be a huge driver of productivity and creativity. Although, noise and distractions are the two main objections to going back in the office, various policies can be arranged. For example, an activity-based approach is something that should be explored in a hybrid workplace. Tailored zones for focused work had been a proven success in boosting productivity. The office neighborhoods concept is a great example of productivity empowerment in an office environment.
Such initiatives can also prevent burnout states in remote workers and improve workflows. It also provides a great employee experience which is another productivity and satisfaction driver. Having options for focused work and at the same time collaborating with teammates, nurtures employee well-being and ensures well-maintained company culture.
It’s important to offer your employees opportunities to hone any skills they may have that could benefit your organization. This can be a fun perk for those who work tirelessly for your company and it can foster community. In terms of onboarding or training new colleagues, working both from the office and from home can make a difference in the ease of this process. Offering on-site courses can be also beneficial for team-building purposes.
Being in a physical space with your coworkers has a new value for people, especially for the remote employees. For example, part of our team at OfficeRnD prefers to come to the office more often because there are a lot of distractions at home. As mentioned earlier, we created office neighborhoods where people can concentrate better when doing deep work.
Collaborating in person, conferencing and being together in a meeting room will have a positive impact on businesses in the coming years as hybrid work policies are expected to become widely implemented!
Depression has been all too common during lockdown. Unfortunately, being isolated can increase symptoms of this condition and lead to extreme loneliness, alienation, and even a decreased level of social skills.
On the other hand, interacting with others seems to boost mental health and productivity for many.
The keyword here is balance and that’s one of the main hybrid work advantages!
The pandemic resulted in flexibility becoming one of the most important perks for job candidates. According to an extensive McKinsey & Company research, over 52% of employees prefer some form of a more flexible working model. This means that talent retention will require organizations to the flexible, too. Hybrid work gives that both ways – companies have their physical space where workplace culture is enforced and on the other hand – people have the choice to work partly from home and occasionally come to the office.
Adopting hybrid work policies will help you maintain good communication with your employees concerning the new way of work. As an employer, you have multiple options:
The situation might be different depending on a person’s professional role. Either way, hybrid workplace models offer plenty of flexible work arrangements for both the employer and the employees.
One of the key and most important hybrid work advantages is the improved work-life balance. A well-built workspace offers the needed level of flexibility and adaptability that people need. Team members are not asked to choose from office work or working remotely – they can have both. No need to choose between work and personal life – juggling with childcare and commuting long hours everyday are in the past.
Speaking long-term – this can give your staff the employee satisfaction which is so important in the times of Great Resignation.
Working in one office space with no remote options available can actually be quite limited. You’ll only have access to potential hires from your nearest location. If you have a hybrid work environment on offer, you can hire talent internationally. On top of this, diversity has been shown to increase the bottom line for quite a few businesses, and it’s a very effective marketing advantage for your employer branding.
The pandemic proved that employees can stay productive when working from home. Mercer, an HR firm, surveyed 800 employers and found that more than 90% say productivity has stayed the same or improved during Covid-19 crisis. Hybrid work can increase the comfort levels of employees and employers simultaneously. Employers can keep track of productivity metrics by including them in the OKRs of the organization and apply different hybrid policies. Employees, on the other hand, can achieve a better work-life balance, so the trust is built both ways.
Another hybrid work advantage is space utilization and cost deduction. The model gives an opportunity to organizations to reduce their office footprint and significantly cut real estate costs. Some organizations managed to expand their team during the past 2 years but didnβt purchase a new office space. Platforms like OfficeRnD Hybrid can solve easily such problem. Our system can help you adopt hot desking β the practice of reducing office space and using it only when needed. Due to the reduced number of desks, employee overhead costs are lowered. This frees up resources that can be put to other use.
Challenges of hybrid work can be overcome with implementing software solutions. Technology is at the heart of making a smooth transition and facilitate the shift.
Thatβs why we built OfficeRnD Hybrid β our complete hybrid workspace management solution that allows you to:
Book a live demo and test OfficeRnD Hybrid today!
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Set up the system on your own, following our detailed video guide. We will send you a step-by-step daily email with video tutorials on how to configure OfficeRnD. Once you Π°re ready, we will put you in contact with an onboarding specialist for up to 2 hours of Q&A sessions, where you can ask questions and verify your setup.
Take advantage of this 6-hour dedicated onboarding process during which our team helps you set OfficeRnD up following best practices. We will start with a short kick-off session to discuss your current processes, timelines, integrations and outline a step-by-step plan to ensure the smooth adoption of the system on your end. Our Onboarding Specialists will make the most effective use of your time together working to empower you to take full advantage of the system capabilities on your own.
This onboarding package is best for multi-location teams with complicated workflows. We will start with a short kick-off session to discuss your current processes, timelines, integrations and outline a step-by-step plan to ensure the smooth adoption of the system on your end. Our Onboarding Specialists will make the most effective use of your time together working to empower you to take full advantage of the system capabilities and reporting tools on your own.
Get familiar with the essentials in the Basic Support Package.
Get familiar with the essentials in the Standard Support Package.
Get familiar with the essentials in the Premium Support Package.
Get direct access to one of our lead support specialists and book up to 4 hours of screen-sharing calls per month with them.
We will cover the basic CRM functionalities OfficeRnD supports. We will show you how to create, update and delete companies, members and opportunities. We will show you how to create custom properties to better describe them. Weβll demonstrate how to create memberships for members, change their status and invite them on the members portal.
We will cover all billing options available in OfficeRnD. We will show you how to create tax rates and revenue accounts, how will they be applied on invoices and what discounting options the system provides. We will demonstrate how to create invoices and manually run the bill run. We will also together review the billing settings in the system and automate the billing operations.
We will show you how to create meeting rooms and configure their pricing options, booking and cancellation policies. We will cover how to create booking credits β hourly and value-based. We will demonstrate how to make a booking and how to review its corresponding fee.
We will go over what a contract is, what are its building blocks, and what types of contracts OfficeRnD provides. We will show you how to create contracts, how to sign and how-to terminate them. We will also discuss the lifecycle of each contract.
We will show you the default resource types available in OfficeRnD. We will cover how they can be edited and when should you create custom resource types. We will demonstrate how to assign memberships on the floorplan and how to accommodate floorplan changes.
We will cover how to collaborate with members via the members portal and the mobile app. We will show you how to create posts and events. We will demonstrate how to upload information about benefits and different how-to guides on the members portal. We will also go through integrations that power up collaboration with members.
We will cover the billing reports available in the system. We will show you how to use each one and dive deeper into the data it exposes.
We will cover the occupancy and utilization reports available in the system. We will show you how to use each one and dive deeper into the data it exposes.
Set up the system on your own, following our detailed video guide. We will send you a step-by-step daily email with video tutorials on how to configure OfficeRnD. Once you Π°re ready, we will put you in contact with an onboarding specialist for up to 2 hours of Q&A sessions, where you can ask questions and verify your setup.
Take advantage of this 6-hour dedicated onboarding process during which our team helps you set OfficeRnD up following best practices. We will start with a short kick-off session to discuss your current processes, timelines, integrations and outline a step-by-step plan to ensure the smooth adoption of the system on your end. Our Onboarding Specialists will make the most effective use of your time together working to empower you to take full advantage of the system capabilities on your own.
This onboarding package is best for multi-location teams with complicated workflows. We will start with a short kick-off session to discuss your current processes, timelines, integrations and outline a step-by-step plan to ensure the smooth adoption of the system on your end. Our Onboarding Specialists will make the most effective use of your time together working to empower you to take full advantage of the system capabilities and reporting tools on your own.
Get familiar with the essentials in the Basic Support Package.
Get familiar with the essentials in the Standard Support Package.
Get familiar with the essentials in the Premium Support Package.
Get direct access to one of our lead support specialists and book up to 4 hours of screen-sharing calls per month with them.
We will cover the basic CRM functionalities OfficeRnD supports. We will show you how to create, update and delete companies, members and opportunities. We will show you how to create custom properties to better describe them. Weβll demonstrate how to create memberships for members, change their status and invite them on the members portal.
We will cover all billing options available in OfficeRnD. We will show you how to create tax rates and revenue accounts, how will they be applied on invoices and what discounting options the system provides. We will demonstrate how to create invoices and manually run the bill run. We will also together review the billing settings in the system and automate the billing operations.
We will show you how to create meeting rooms and configure their pricing options, booking and cancellation policies. We will cover how to create booking credits β hourly and value-based. We will demonstrate how to make a booking and how to review its corresponding fee.
We will go over what a contract is, what are its building blocks, and what types of contracts OfficeRnD provides. We will show you how to create contracts, how to sign and how-to terminate them. We will also discuss the lifecycle of each contract.
We will show you the default resource types available in OfficeRnD. We will cover how they can be edited and when should you create custom resource types. We will demonstrate how to assign memberships on the floorplan and how to accommodate floorplan changes.
We will cover how to collaborate with members via the members portal and the mobile app. We will show you how to create posts and events. We will demonstrate how to upload information about benefits and different how-to guides on the members portal. We will also go through integrations that power up collaboration with members.
We will cover the billing reports available in the system. We will show you how to use each one and dive deeper into the data it exposes.
We will cover the occupancy and utilization reports available in the system. We will show you how to use each one and dive deeper into the data it exposes.
Plan Overview | |||
What's included? | 100 members 1 location | 200 members 2 locations | tailor-made plan to match your business needs |
Additional members | Add-on ![]() | Add-on ![]() | |
Additional locations | Add-on ![]() | ||
Members limit | 200 members | 500 members | custom |
Locations limit | 1 location | 4 locations | custom |
Contracts and memberships | |||
Membership management | β | β | β |
Full-range contract types | β | β | β |
Customizable contract templates | β | β | β |
Contract lifecycle management | β | β | β |
Configurable stepped deals | β | β | β |
Contract approval workflow | β | β | β |
Billing and payments | |||
Custom recurring and one-off plans | β | β | β |
Automatic billing and invoicing | β | β | β |
Payment gateway integrations | β | β | β |
Deep integration with Xero and Quickbooks | β | β | β |
Meeting room bookings | |||
Meeting room inventory and pricing management | β | β | β |
Allocate hourly or monetary credits to memberships | β | β | β |
Set rules for meeting room bookings and cancelations | β | β | β |
Public meeting room booking portal | β | β | β |
Member apps | |||
Members mobile app | β | β | β |
Member portal | β | β | β |
Branded apps + push notifications ![]() | Add-on | Add-on | β |
Rooms tablet app | β | β | β |
Reception tablet app![]() | Add-on | β | β |
Reporting and analytics | |||
Revenue report | β | β | β |
Occupancy report | β | β | β |
Invoices and ballance | β | β | β |
Space growth | β | β | β |
Check-ins | β | β | β |
Analytics Core NEW | β | β | β |
Analytics Professional NEW | Add-on | Add-on | |
Lead and member management | |||
Member and company accounts | β | β | β |
Leads and opportunities | β | β | β |
Guest management | β | β | β |
Issue tracking | β | β | β |
Occupancy and resources | |||
Interactive floor plans | β | β | β |
Visual resource management | β | β | β |
Occupancy dashboards | β | β | β |
Utilization reports | β | β | β |
Custom resources | β | β | β |
Integrations | |||
Accounting | |||
Xero | β | β | β |
QuickBooks | β | β | β |
Payment | |||
Stripe | β | β | β |
GoCardless | β | β | β |
Paypal | β | β | β |
Authorize.net | Add-on | β | β |
Braintree | β | β | |
Forte | β | β | |
Placepay | β | β | |
Ezidebit | β | β | |
Omise | β | β | |
Bottomline | β | β | |
WorldPay | β | β | |
CardConnect | β | β | |
PayDock | β | β | |
Door Access | |||
Salto KS | β | β | β |
Salto ProAccess ![]() | Add-on | Add-on | β |
KISI | β | β | β |
Brivo | β | β | β |
Printing | |||
ezeep | β | β | β |
WiFi Network / Check-in | |||
Medusa WiFi | β | β | β |
MikroTik | β | β | β |
Aruba | β | β | β |
Iron Wifi | β | β | β |
Cisco Meraki | β | β | β |
CRM | |||
HubSpot CRM | β | β | β |
Capsule | β | β | β |
Rialto | β | β | β |
Collaboration & Community | |||
Slack | β | β | β |
Google Calendar | β | β | β |
Zapier | β | β | β |
Included.co | β | β | β |
Electronic Signatures | |||
HelloSign | β | β | β |
*additional charges per eSignature | *additional charges per eSignature | *additional charges per eSignature | |
Security & Extensibility | |||
Single sign-on (SSO) ![]() | Add-on | β | |
Webhooks ![]() | Add-on | β | |
API access ![]() | β | ||
Test environment ![]() | Add-on | β | |
Customer Success & Support | |||
Standard | β | β | |
Premium | Add-on | Add-on | |
Ultimate | Add-on | Add-on | β |
Dedicated Customer Success Manager | β |
During Your Onboarding Period | |||
Dedicated Onboarding Specialist | β | β | |
Onboarding Calls and/or Training Sessions | 2 hours | 3 hours/month | 5 hours/month |
After Your Onboarding Period | |||
Access to Documentation Portal and Resources | β | β | β |
Email & Chat Support ![]() | β | β | β |
Priority Case Handling | β | β | |
Dedicated Support Specialist | β | ||
Phone Support NEW![]() | β | ||
Dedicated Q&A Support Sessions | 2 hours/month | 4 hours/month | |
Document & Template Customization ![]() | Add-on ![]() | 1 doc/month | 2 docs/month |
Support Response Time | |||
Critical | 4h | 2h | 1h |
Restricted Operations | 24h | 12h | 8h |
Normal Severity | 24h | 20h | 10h |